KEY ACCOUNTABILITIES:

• Managing the VP’s calendar, prioritizing appointments, and coordinating related materials
• Preparing, distributing, and maintaining confidential documents
• Supporting budget processes through data entry, variance tracking, and invoice facilitation
• Coordinating travel, conferences, tuition, and supply orders
• Drafting and formatting reports, presentations, and correspondence using Microsoft Office and hospital software
• Maintaining filing systems and intranet pages in line with hospital standards
• Handling incoming communications and ensuring timely follow-up
• Organizing meetings, preparing agendas, taking minutes, and distributing materials
• Participating in or leading special projects and committees
• Collaborating with other Executive Assistants and supporting corporate initiatives
• Ensuring compliance with hospital policies and relevant legislation (e.g., OHSA, WHMIS, Fire Code)

REQUIREMENTS/QUALIFICATIONS:

• Post-secondary education in a relevant discipline or equivalent experience - Required
• 1–3 years in an Executive Assistant or similar administrative role - Required
• Proficient in Microsoft Office (Word, Excel, PowerPoint, SharePoint)
• Skilled in routine administrative tasks and document preparation
• Knowledge of hospital operations and internal communication practices
• Familiarity with healthcare stakeholders (e.g., LHIN, ministries, community partners)
• Understanding of key legislation (e.g., Public Hospitals Act, PHIPA, OHSA, Mental Health Act)
• Experience with budget tracking, variance reporting, and financial reconciliation
• Strong planning (e.g. Change management), organizational (e.g. Project Management), and communication skills
• Effective interpersonal and analytical abilities
• Committed to hospital values and safety standards

Please refer the Job description for details