Executive Assistant to VP of Preconstruction Services at Hewitt Young

City of Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

80000.0

Posted On

06 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Time Management, Communication, Problem-solving, Organizational Skills, Construction Industry Knowledge, Estimating, Sales Workflow, Project Coordination, Attention To Detail, Strategic Implementation, Professionalism, Confidentiality, Resilience, Leadership Support

Industry

Construction

Description

At Hewitt Young, excellence is our standard. We look for Builders who take ownership, push through challenges, and care about results as much as their craft. When you join our team, you earn your edge every day, and we make sure it pays off. Role Mission Support the VP of Preconstruction by turning priorities into action across Sales and Estimating. This role keeps opportunities, bids, proposals, and follow-ups moving without delay and ensures alignment across teams so nothing stalls. It drives day-to-day execution and supports key initiatives, strategic implementation, performance systems, and one-off projects that improve how preconstruction operates and wins work. Core Responsibilities * Own VP calendar and priorities, ensuring time is protected for high-value work by taking on lower-priority tasks, filtering requests, and empowering the VP focused to what matters most * Coordinate and prepare internal and external meetings with clear agendas, materials, and defined outcomes * Track and drive execution of key priorities, deadlines, and action items across preconstruction * Ensure bids, proposals, and follow-ups stay on track by maintaining visibility and pushing progress across teams (not responsible for document preparation or system entry) * Maintain clear communication flow on behalf of the VP, ensuring timely responses, ownership, and next steps * Drive alignment between Sales and Estimating by keeping teams informed, accountable, and moving together * Support the rollout and execution of key initiatives, performance systems, and one-off projects that improve team performance * Maintain organized and accessible documentation and systems (oversight, not primary data entry) * Prepare leadership materials, reports, and summaries to support decision-making * Coordinate travel, events, and logistics as needed to support VP effectiveness * Partner across teams to gather information, identify gaps, and remove bottlenecks * Maintain a high level of professionalism, discretion, and confidentiality across all communications Must-Have Competencies * Ability to understand and interact effectively with diverse personalities, while sustaining resilience and fostering positivity in all engagements. * Understanding of construction, estimating, sales and business workflows * Strong organizational and time management skills with the ability to manage multiple priorities without losing clarity * High attention to detail and accuracy across tasks, communication, and execution * Ability to prioritize effectively and make judgment calls on what matters most * Strong communication skills (written and verbal) with the ability to drive clarity, ownership, and next steps * High ownership mindset. Takes responsibility for tasks through completion without constant direction * Ability to operate in a fast-paced environment and keep work moving without delays * Ability to understand, adapt to and interact effectively with diverse personalities, while maintaining resilience and fostering positivity in all engagements. * Strong problem-solving skills with the ability to identify gaps and take action to resolve them * Ability to handle sensitive information with professionalism and discretion WHAT YOU'LL FIND HERE AT HEWITT YOUNG: At Hewitt Young, we don't just fill roles - we build careers! Above all we take pride in our work. Every project reflects who we are, how we operate, and the standards we stand behind. If you're driven, accountable, and ready to grow, you'll find your place here.

Responsibilities

The Executive Assistant will support the VP of Preconstruction by managing calendars, coordinating meetings, and driving the execution of priorities across sales and estimating teams. This role ensures operational alignment, tracks project progress, and maintains clear communication to prevent bottlenecks.