Executive Assistant to VP at Qualcomm Technologies International Ltd

Shanghai, Shanghai, China -

Full Time

Start Date

Immediate

Expiry Date

25 Sep, 26

Salary

0.0

Posted On

27 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, International Travel Coordination, Microsoft Office Suite, Expense Reporting, Meeting Coordination, Stakeholder Management, Confidentiality, Professional Judgment, Administrative Efficiency, Vendor Tracking, Document Preparation

Industry

Semiconductor Manufacturing

Description

Company: Qualcomm China Job Area: Administration Group, Administration Group > Administrative Support General Summary: Provides complex and advanced administrative assistance to a VP, SVP, and/or C-suite executive. Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas. Principal Duties and Responsibilities: • Provides complex assistance and support to a VP, SVP, and/or C-suite executive. • Acts as an information source and provides guidance to other administrative employees regarding departmental/company policies and procedures. • Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations for internal and external stakeholders. • Manages advanced calendar needs for multiple VPs and above, including making calendar decisions on their behalf to effectively prioritize their time and resources. • Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, creating/requesting NDAs, creating internal and external collaboration tools, etc.). • Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes an advanced understanding of travel visas and documentation as well as expense reconciliation. • Answers, screens, routes and/or responds to internal (with exposure/requests from multiple VPs and above) and external emails. • Arranges and coordinates various complex types of meetings including luncheons, conferences, training sessions, and team building events. These events may include external customers and vendors. • Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to incorporate new ideas into solutions and procedures. Level of Responsibility: • Provides supervision/guidance to other team members. • Decision-making is significant in nature and affects work beyond immediate work group. • Requires verbal and written communication skills to convey complex information. May require negotiation, influence, tact, etc. • Works within the prescribed budgetary objectives of the department. • Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions). • Tasks often require multiple steps which can be performed in various orders; extensive planning, problem-solving, and prioritization must occur to complete the tasks effectively." Min Qualifications: • Bachelor's degree and 4+ years of Administrative Assistant or related work experience. OR Associate's degree and 6+ years of Administrative Assistant or related work experience. OR High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience. *Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience. Preferred Qualifications: • 5+ years of work experience in a role requiring interaction with SVPs. • 5+ years of experience working in a global, matrixed organization. Minimum Qualifications: • Bachelor's degree and 4+ years of Administrative Assistant or related work experience. OR Associate's degree and 6+ years of Administrative Assistant or related work experience. OR High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience. *Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience. Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail disability-accomodations@qualcomm.com or call Qualcomm's toll-free number found here. Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries). Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law. To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications. If you would like more information about this role, please contact Qualcomm Careers.

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Responsibilities

Provides advanced administrative support to C-suite executives, including complex calendar and international travel management. Acts as a key information source and coordinates high-level meetings and events for internal and external stakeholders.