Executive Assistant (Trading industry)
at Trust Recruit Pte Ltd
Singapore, Southeast, Singapore -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 27 Apr, 2025 | USD 8000 Monthly | 28 Jan, 2025 | N/A | Management Skills,West Africa,Business Operations | No | No |
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Employment Type:
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Contract to Hire – Corp 2 Corp |
Description:
LOCATION: MILLENIA TOWER, SINGAPORE
Highlights:
Willing to Travel to APAC countries, West Africa (Guinea / China)Pure EA role, Corporate / business support to CEO
Reports To: Chief Executive Officer (CEO)
JOB SUMMARY:
We are looking for a dynamic and highly organized Executive Assistant to provide comprehensive high-level support to our CEO, serving as a liaison between the CEO and internal/external stakeholders. This role demands superior organizational skills, attention to detail, discretion, and the ability to handle a variety of tasks, ensuring the CEO’s office operates efficiently and effectively.
QUALIFICATIONS:
- Bachelor’s degree in Business Administration, Management, or a related field.
- Willing to Travel to APAC countries, West Africa (Guinea / China), and etc. Per diem allowance will be covered
during business traveling. Allowance amount will be varied based on countries of traveling.
- Extensive experience as an Executive Assistant, Chief of Staff, or in a similar role.
- Superior organizational and time-management skills.
- Ability to manage multiple priorities and work under pressure.
- Strong project management capabilities.
- Experience with strategic planning and business operations.
- Ability to work independently and collaboratively.
- Exceptional problem-solving skills and attention to detail.
Responsibilities:
- Executive and Administrative Support:
o Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
o Prepare reports, presentations, briefs for meetings, and meeting of minutes.
o Act as a gatekeeper for the CEO, handling correspondence and inquiries
o Handle sensitive information with the utmost confidentiality. - Project Management:
o Assist the CEO in managing and tracking key projects and deliverables.
o Lead and coordinate special projects as assigned by the CEO.
o Perform research and provide analysis on topics as directed by the CEO.
o Monitor project timelines and deliverables, ensuring alignment with company goals.
o Coordinate across departments to ensure alignment with the CEO’s priorities, and to drive project success. - Meeting Management and coordination:
o Schedule, organize and attend meetings, taking minutes and following up on action items.
o Assist in the preparation of meeting agendas, documentation, and follow-ups.
o Ensure the CEO is well-prepared for all meetings and engagements with necessary materials and information. - Travel and Event Coordination:
o Plan and arrange complex travel itineraries, including flights, accommodations, and ground transportation.
o Organise and manage events, both internal and external, in support of the CEO’s initiatives. - Communication Management:
o Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
o Draft and edit correspondence, emails, and presentations manage communications on behalf of the CEO.
o Ensure consistent and clear communication. Communicate on behalf of the CEO with shareholders, clients, partners, and employees.
o Represent the CEO in meetings and events when necessary. - Operational Excellence:
o Identify and implement process improvements to enhance the efficiency of the CEO’s office.
o Develop and maintain systems to track key metrics and performance indicators. - Confidentiality:
o Handle sensitive and confidential information with discretion and professionalism
o Ensure security and confidentiality of information relating to the CEO’s responsibilities.
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Executive Office
HR / Administration / IR
Management
Graduate
Business administration management or a related field
Proficient
1
Singapore, Singapore