LOCATION: MILLENIA TOWER, SINGAPORE

Highlights:

• Willing to Travel to APAC countries, West Africa (Guinea / China)Pure EA role, Corporate / business support to CEO

• Reports To: Chief Executive Officer (CEO)

JOB SUMMARY:

We are looking for a dynamic and highly organized Executive Assistant to provide comprehensive high-level support to our CEO, serving as a liaison between the CEO and internal/external stakeholders. This role demands superior organizational skills, attention to detail, discretion, and the ability to handle a variety of tasks, ensuring the CEO’s office operates efficiently and effectively.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Willing to Travel to APAC countries, West Africa (Guinea / China), and etc. Per diem allowance will be covered

during business traveling. Allowance amount will be varied based on countries of traveling.

• Extensive experience as an Executive Assistant, Chief of Staff, or in a similar role.
• Superior organizational and time-management skills.
• Ability to manage multiple priorities and work under pressure.
• Strong project management capabilities.
• Experience with strategic planning and business operations.
• Ability to work independently and collaboratively.
• Exceptional problem-solving skills and attention to detail.

1. Executive and Administrative Support:
   o Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
   o Prepare reports, presentations, briefs for meetings, and meeting of minutes.
   o Act as a gatekeeper for the CEO, handling correspondence and inquiries
   o Handle sensitive information with the utmost confidentiality.
2. Project Management:
   o Assist the CEO in managing and tracking key projects and deliverables.
   o Lead and coordinate special projects as assigned by the CEO.
   o Perform research and provide analysis on topics as directed by the CEO.
   o Monitor project timelines and deliverables, ensuring alignment with company goals.
   o Coordinate across departments to ensure alignment with the CEO’s priorities, and to drive project success.
3. Meeting Management and coordination:
   o Schedule, organize and attend meetings, taking minutes and following up on action items.
   o Assist in the preparation of meeting agendas, documentation, and follow-ups.
   o Ensure the CEO is well-prepared for all meetings and engagements with necessary materials and information.
4. Travel and Event Coordination:
   o Plan and arrange complex travel itineraries, including flights, accommodations, and ground transportation.
   o Organise and manage events, both internal and external, in support of the CEO’s initiatives.
5. Communication Management:
   o Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
   o Draft and edit correspondence, emails, and presentations manage communications on behalf of the CEO.
   o Ensure consistent and clear communication. Communicate on behalf of the CEO with shareholders, clients, partners, and employees.
   o Represent the CEO in meetings and events when necessary.
6. Operational Excellence:
   o Identify and implement process improvements to enhance the efficiency of the CEO’s office.
   o Develop and maintain systems to track key metrics and performance indicators.
7. Confidentiality:
   o Handle sensitive and confidential information with discretion and professionalism
   o Ensure security and confidentiality of information relating to the CEO’s responsibilities.