PART-TIME EXECUTIVE ASSISTANT

BioEquity Clinical Network & Transformation Counselling – Kitchener-Waterloo & Online
We are seeking a detail-oriented and highly organized Part-Time Executive Assistant to support our clinical operations and administrative needs. This role is perfect for someone who enjoys variety, thrives in a fast-paced environment, and is eager to contribute to a mission-driven mental health practice.

QUALIFICATIONS:

• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable learning and using tools like JaneApp, Squarespace, Webflow, and basic billing systems
• Able to manage multiple priorities and meet deadlines
• Professional, friendly, and resourceful
• Experience in healthcare or mental health administration is an asset but not required
  To Apply: Email your resume to tyler@transformationcounselling.com with “Executive Assistant Application” in the subject line.
  Job Type: Part-time
  Pay: From $22.00 per hour
  Expected hours: 25 per week
  Work Location: Hybrid remote in Waterloo, ON N2J 1N8
  Application deadline: 2025-09-1

• Clinical Administration:
• Update JaneApp schedules, costs, and session details
• Process direct billing payments and follow up with clients for overdue balances or direct billing requests
• Assist with onboarding new therapists and staff
• Send NDAs and other documentation to partners and prospective clients
• Submitting and updating direct billing registration requirements
• Website & Online Presence:
• Update our Squarespace and Webflow websites as needed
• Update and create directory listings
• Client & Partner Communication:
• Answer emails and manage team inboxes
• Provide timely, professional communication with clients, therapists, and partners
• On-Site Support:
• Assist with in-person needs at our local Kitchener-Waterloo locations on an as-needed basis
• General Support:
• Tackle a variety of administrative and operational tasks to support the team’s needs