Executive Assistant at TREELINE INC

Chester, Maine, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Sep, 26

Salary

0.0

Posted On

10 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication, Integrity, Discretion, Problem-Solving, Project Management, Emotional Intelligence, Relationship Building, Adaptability, Research, Strategic Planning, Administrative Management, Team Coordination, Employee Engagement, Leadership Support

Industry

Staffing and Recruiting

Description

Description Position Summary: The Executive Assistant serves as a strategic partner to the President and Founder, helping maximize leadership effectiveness across a complex, multi-division organization. The successful candidate will coordinate projects, improve communication flow, manage priorities, support strategic initiatives, and gradually assume increasing responsibility for day-to-day operational coordination. The ideal candidate is highly organized, proactive, emotionally intelligent, and capable of building strong relationships throughout the organization. They are comfortable working with both frontline employees and senior leaders and can navigate a dynamic environment with professionalism and discretion. Key Responsibilities: Executive Support · Manage the President's calendar, appointments, meetings, and travel. · Prioritize incoming requests, communications, and commitments. · Prepare agendas, meeting materials, reports, and presentations. · Draft correspondence, announcements, and internal communications. · Track action items and ensure follow-through on commitments. · Serve as a gatekeeper and facilitator for leadership communications. Operational Coordination: · Assist in coordinating activities among Treeline's six divisions. · Monitor key projects and strategic initiatives. · Track deadlines, priorities, and organizational commitments. · Support problem-solving efforts by gathering information and coordinating stakeholders. · Help improve systems, workflows, and administrative processes. · Facilitate communication between division leaders and executive leadership. Strategic Initiative Support: · Assist with strategic planning processes and growth initiatives. · Conduct research and prepare briefing materials for new opportunities. · Support acquisition, expansion, and development projects as needed. · Maintain project tracking systems and implementation plans. · Help ensure organizational alignment around strategic priorities. Meeting and Leadership Support: · Coordinate leadership meetings and company-wide events. · Prepare agendas and record key decisions and action items. · Follow up with responsible parties to ensure accountability. · Help maintain transparency and communication throughout the organization. Culture and Employee Engagement: · Support Treeline's transition toward a shared leadership culture. · Help facilitate communication between leadership and employees. · Assist with employee recognition, engagement, and organizational initiatives. · Model professionalism, collaboration, and respect in all interactions. Administrative Management: · Organize and maintain executive files, records, and documentation. · Develop and improve administrative systems and procedures. · Manage confidential information with the highest level of discretion. · Assist with special projects as assigned. Requirements Qualifications: Required · Bachelor’s degree in related field or equivalent combination of education, training, and relevant work experience · 5+ years of executive support, operations, project management, or business administration experience. · Exceptional organizational and time management skills. · Strong written and verbal communication abilities. · High level of integrity and discretion. · Proficiency with Microsoft Office and modern business software. · Ability to manage multiple priorities and changing demands. · Strong problem-solving and critical-thinking skills. Preferred: · Experience supporting a business owner, CEO, or senior executive. · Experience in a multi-division or entrepreneurial company. · Background in operations, project management, or business administration. · Experience coordinating teams and driving accountability. · Familiarity with organizational development, continuous improvement, or employee-centered leadership models. Personal Characteristics: The ideal candidate will be: · Highly proactive and self-directed. · Curious and eager to learn the business. · Calm under pressure. · Detail-oriented without losing sight of the bigger picture. · Comfortable interacting with employees at all levels. · Skilled at building trust and relationships. · Adaptable and willing to grow with the organization. · Passionate about helping people and organizations succeed. Requirements: ? Teachable, motivated attitude ? High School Diploma ? Valid Driver’s license Physical Demands: ? Work is performed while standing, sitting and or walking. ? Requires the ability to communicate effectively using speech, vision, and hearing. ? Requires the use of hands for simple grasping and fine manipulations. ? Requires bending, squatting, crawling, climbing, and reaching. ? Requires the ability to lift, carry, push, or pull light weights, up to 25 pounds. Work Environment: ? Working conditions are normal for an office environment. ? Work may require occasional evening or weekend work. ? Schedule: Monday - Friday 8:00 AM – 5:00 PM

Responsibilities

The Executive Assistant will manage the President's calendar, prioritize communications, and support strategic initiatives across the organization. They will also coordinate activities among divisions and facilitate communication between leadership and employees.