Executive Assistant at Triple Zero Victoria

Burwood East, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

0.0

Posted On

12 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Diary Management, Travel Scheduling, Meeting Arrangement, Minute Taking, Document Management, Word Processing, Communication, Planning, Organizing, Microsoft Office, Confidentiality, Discretion, Content Management

Industry

Government Administration

Description

Experienced Executive Assistant to Triple Zero’s executives Support your community and the emergency services - work for triple zero Full-time permanent position About Triple Zero Victoria Triple Zero Victoria (TZV) provides the critical link between the Victorian community and the state’s emergency services agencies. It provides Victoria’s 24-hour emergency call-taking and dispatch services for Police, Fire, Ambulance and VICSES. This integration of emergency services communications within Triple Zero Victoria is unique in Australia and rare worldwide. The team at Triple Zero Victoria are deeply committed to the community they serve and are among the most dedicated and highly skilled in their field. About the Role An opportunity exists for a suitably qualified and experienced individual to be appointed as Executive Assistant to TZV’s Executive Directors. The successful candidate will provide high level confidential assistance and administrative expertise to enable the Executives to fulfil their responsibilities and contribute positively to achieving the desired outcomes and culture The variety and challenge in this role will come from the following duties: Provide administrative support, including diary management, scheduling travel, arranging meetings and minute taking; screening and initiating communications; extensive document management and appropriate distribution of correspondence. Perform complex word processing, formatting and document quality inspection tasks to prepare confidential/sensitive external correspondence and documents, internal memoranda, spread sheets and reports. Develop collateral, and presentations that support improved communications to the TZV community. Maintain an up-to-date register of key activities and projects and their status, ensuring the Executive is across any issues in a timely manner. Maintain customer, stakeholder and staff confidence and protect operations by keeping information confidential. Build Positive relationships with employees and external stakeholders at all levels, ensuring the Executives are accessible and viewed positively. About You To be considered for this fantastic opportunity, you will have the following: Experience providing administrative or executive support for multiple executives stakeholders in a fast-paced environment. Excellent verbal and written communications. Highly developed planning, organising and scheduling skills. Strong proficiency in the full Microsoft Office suite including Excel and PowerPoint. Diplomacy, ability to maintain high levels of confidentiality and discretion. Experience in content management would be an advantage Your professionalism and mature demeanour will help with the day-to-day operation of this fast-paced, ever changing environment. The successful candidate will be rewarded with a competitive salary and the opportunity to support a critical service to the community. What We Can Offer You You will be supporting a critical service to the Victorian community and will be rewarded with a competitive salary, flexible working arrangements and employee benefits including: Employee assistance program for employees and eligible family members Discounted health insurance, banking services and gym membership ‘Memberlink’ discount card, accepted by 1,000's of retailers and services providers Free staff parking at all our sites Salary packaging options after an initial service period Triple Zero Victoria is committed to the principles of equal opportunity, and diversity and inclusion for all. We value the unique backgrounds, experiences, and contributions that each person brings to our workplace. We encourage and celebrate diversity in all forms - gender, religion, ethnicity, LGBTQIA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for our roles. Our aim is to create a workforce that reflects the Victorian community in which we live. How to Apply Click the ‘Apply’ button which will direct you to the Triple Zero Victoria Careers Portal. From here you can submit your application, which should include a current resume and cover letter outlining your interest in the role and linking your experience to the position. Please note: all applications must be submitted via our Triple Zero Victoria Careers Portal. We kindly ask that you do not send your application by email as we require you to complete a mandatory application form to accompany your application. For a confidential discussion, please email Careers@triplezero.vic.gov.au. Recruitment agency applications will not be accepted. Applications must be submitted by 11.59pm, Friday 2 January, 2025. Other Relevant Information Applicants must be an Australian or New Zealand Citizen or a Permanent Resident. If you have applied for an ongoing position, you can only be considered for a fixed term period of employment that does not exceed your visa term. Employment will be subject to providing evidence of your Australian working rights. Preferred candidates will be required to complete a Pre-employment Medical Declaration, with employment subject to a National Police Check clearance. If you require any adjustments to the recruitment and selection process, please do not hesitate to get in touch with Triple Zero Victoria's Careers team via Careers@triplezero.vic.gov.au.

Responsibilities

The Executive Assistant will provide high-level confidential assistance and administrative expertise to the Executive Directors. Duties include managing diaries, scheduling travel, arranging meetings, and maintaining document quality.