Executive Assistant at Trivium

, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Feb, 26

Salary

120000.0

Posted On

24 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Inbox Management, Decision-Making Support, Travel Coordination, Life Management, Research, AI Tools, Systems Building, Recruiting Support, Operations, Communication, Adaptability, Technical Skills, Vendor Management, Logistics, Digital Marketing

Industry

Business Consulting and Services

Description

EXECUTIVE ASSISTANT / LIFE ARCHITECT TO FOUNDER (Hybrid LA + Remote)Full-Time • 70–80+ hours/week • $90K–$120K/year (USD) • 1099 Contract❤️ About Poppy AI Poppy is building the future of creator monetization. We went from $0 → $500K/month in less than a year, with a trajectory toward a $100M–$1B valuation. Our founders (Qazi & Naz) move FAST. Their schedules change constantly. Their life and business blend into one universe. To keep pace with this growth, we need an Executive Assistant who is not just an assistant — but the architect of the founder’s entire life. This role is NOT for everyone. This is for someone who thrives in intensity, momentum, chaos, and creativity. Key ResponsibilitiesExecutive Support Daily calendar management across shifting global time zones Inbox triage & communication management High-speed decision-making support Schedule optimization (no dead space, no friction) Buffer management for energy, gym, meals, travel Travel & Logistics Book flights, hotels, Airbnbs, transportation Handle last-minute changes without stress Plan 1–4 week team travel periods (sometimes multiple Airbnbs) Life Management (CRITICAL) Assist with personal errands, bookings, vendors Coordinate with private chefs, cleaners, services Keep the founder’s life functioning smoothly Ensure consistency in diet, gym, wellness routines Research & AI Work GOD-TIER research: deliver fast, accurate, exhaustive results Use AI tools constantly (ChatGPT, Poppy AI, Claude, etc.) Build systems, documentation, SOPs Analyze data and present structured recommendations Recruiting Support Source candidates for key hiring needs Conduct outreach & initial screening Coordinate trial tasks Schedule interviews with founders Operations & Projects Prepare briefing notes, summaries, & meeting prep Coordinate with internal teams across product, dev, marketing, support Oversee tasks and ensure nothing slips Maintain momentum and accountability Ideal Candidate ProfileExperience 6+ years as EA, Personal Assistant, Chief of Staff, or Life Manager Experience supporting fast-moving founders, entrepreneurs, or executives Background in digital marketing, tech, or creator economy = huge plus Travel coordination experience Strong research & systems-building background Personality Proactive High energy Calm under massive pressure Emotionally intelligent Discreet, loyal, and trustworthy Highly communicative (silence = death) Adaptable & flexible with constant change Autonomy + ownership oriented Creative and systems-driven FAST thinker, FAST executor Technical Skills Strong Google Suite skills AI power user Internet research expert Familiarity with digital marketing Comfortable managing multiple global time zones Experience in travel planning, vendor management, and life logistics ❌ Instant Disqualifiers No iPhone No iMessage Slow response time Mentions “work-life balance,” “boundaries,” “burnout” Low energy Can’t commit to 70–80+ hours/week (Mon–Sat) Uses Windows (unless you’re so good we buy you a MacBook) Not comfortable with a fast, chaotic, high-intensity startup life Does not use AI daily Compensation $90,000 – $120,000/year (realistic range for experience + hours) 1099 Contract Potential equity as the company scales Travel covered (if applicable) Team trips (optional for females, expected for males who choose the travel model) 🕒 Schedule 70–80+ hours/week Monday–Saturday Availability across shifting time zones Expected response time: instantaneous or near-instantaneous Flexibility: must adapt to global travel rhythms ❤️ Final Note From Us This role is meant for someone who wants to be deeply embedded in the life and success of a founder building something massive. We are not selling a 9–5 job. We are offering a once-in-a-lifetime partnership with two founders who move at the speed of light. If you're the person who thrives in chaos, solves problems before they exist, and loves momentum… Apply now. We can’t wait to meet you. 🚀🔥

Responsibilities

The Executive Assistant will manage the founder's calendar, communications, and travel logistics while ensuring their personal life runs smoothly. This role requires high-speed decision-making and the ability to adapt to constant changes in a fast-paced environment.