Executive Assistant at Trivium

, , United States -

Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

6000.0

Posted On

26 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Inbox Management, Task Systems, Project Management, Communication, Research, Competitive Analysis, Google Workspace, Tech-Savvy, Detail-Oriented, Discretion, Systems-Thinking, Time Management, Problem Solving, Adaptability

Industry

Business Consulting and Services

Description

Executive Assistant (Remote, US-Based) Location: Remote (U.S. preferred) Type: Full-Time | Contractor (1099) to start Compensation: $4,000–$6,000/month (based on experience) Start Date: ASAP About the Role We are hiring a highly capable Executive Assistant to support a founder/operator managing multiple fast-growing businesses across digital marketing, health & fitness, and software. This is a true right-hand role. You will be responsible for creating structure, reducing noise, and enabling the executive to focus exclusively on high-impact work. If you thrive in fast-moving environments, think in systems, and execute without hand-holding, this role is for you. This is a remote-first role, with flexibility around location. Trust, autonomy, and execution matter more than proximity. What You’ll OwnExecutive Support Own and optimize a complex calendar across multiple businesses and time zones Manage inboxes, messages, and notifications (Slack, email, text) Act as gatekeeper: filter, prioritize, and surface only what matters Prepare meeting briefs, agendas, and follow-up summaries Track decisions, deadlines, and commitments Operations & Execution Build and maintain task systems, dashboards, and workflows Track projects, follow-ups, and deliverables across teams Coordinate with internal stakeholders, vendors, and partners Handle light legal, HR, and financial admin tasks Maintain accurate reporting and documentation Personal & Lifestyle Support Schedule personal appointments (medical, wellness, travel, etc.) Coordinate shopping, gifting, and errands Support ad-hoc personal logistics as needed Strategic & Tactical Support Support research, competitive analysis, and prep for opportunities Help structure new initiatives and incoming opportunities Ensure the executive is focused only on highest-value work What Success Looks Like By 90 days: The executive’s calendar, inbox, and task flow are structured and predictable Communication noise is dramatically reduced You operate with minimal instruction and high trust By 1 year: You function as a true leverage point for the executive Opportunities no longer fall through due to time constraints Systems run smoothly without constant oversight Who You Are You are: Proactive, decisive, and calm under pressure Highly organized with strong systems-thinking ability Tech-savvy and comfortable learning tools quickly Discreet, trustworthy, and detail-oriented Concise communicator (clear > verbose) You do not need hand-holding and are comfortable figuring things out independently. Working Style & Expectations Monday–Friday availability (8/9am–5/6pm local) Responsive during business hours; flexible as needed Remote-first, outcome-driven culture Contractor (1099) to start, with potential W2 conversion later Required Experience & Skills 3–5+ years supporting executives or founders in fast-paced environments Experience in digital, startup, marketing, or tech-adjacent industries preferred Strong Google Workspace skills (Gmail, Calendar, Docs) Comfort with project management tools (ClickUp preferred) Ability to manage multiple priorities without losing accuracy Nice to Have Experience supporting founders with multiple companies Familiarity with CRMs, dashboards, or analytics tools Comfort using AI tools to increase efficiency Background in paid media, software, or health & fitness industries Location: Remote (U.S. preferred) Type: Full-Time | Contractor (1099) to start Compensation: $4,000–$6,000/month (based on experience) What We Value Ownership over tasks and outcomes Speed with accuracy Clear, direct communication Trust and discretion Continuous improvement

Responsibilities

The Executive Assistant will manage the executive's calendar, inbox, and tasks while optimizing workflows across multiple businesses. They will also provide personal and strategic support to ensure the executive focuses on high-impact work.