Executive Assistant at Trivium

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

27 Sep, 26

Salary

4500.0

Posted On

29 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Personal Assistance, Event Coordination, AI Tools, Google Workspace, Travel Logistics, Client Communication, Project Tracking, Content Management, SOP Creation, Administrative Support

Industry

Business Consulting and Services

Description

Life M anager / Executive & Personal Assistant 📍 Dubai, UAE | Full-Time | In-Person | $3,500 – $4,500/month USD This Is Not Your Average Job Most assistants manage calendars. You will manage a life. We are two founders building fast — an e-commerce advertising agency with 20–25 people and a mentorship business for other agency owners. We travel, we work hard, we live well, and we are growing quickly. We need someone who can keep up with us, stay ahead of us, and make sure nothing ever falls through the cracks. This is a rare opportunity to be deeply embedded in the world of two high-performing entrepreneurs — not as a bystander, but as the person who makes it all run. You will have a front-row seat to how two growing businesses are built. You will be trusted with things most people never get access to. And if you are as good as we are looking for, you will be treated like the essential person you are. If you have ever wanted a role where your work genuinely matters, where you are not a cog in a corporate machine, and where your impact is felt every single day — this is it. What Your Life Will Look Like You will not be sitting in a grey office answering phones. When we are in Dubai — which is most of the year — you will be working with us in person. Sometimes at a villa. Sometimes at a café. Sometimes at an event we are throwing. You will be part of the environment, not on the outside of it. You will know our preferences better than we do. You will have already handled things before we think to ask. You will be the reason our lives run smoothly — and you will take genuine pride in that. This role blends executive support, personal assistance, and life operations. On any given day you might be managing our calendars, coordinating a group trip for 20 people, tracking our supplement stock, uploading content to our mentorship platform, sending a proposal to a client, booking a blood test, or organizing a content shoot. No two days look the same. If that sounds exciting to you rather than overwhelming, keep reading. What You Will Own For the Agency Both founders' calendars — protecting their time, sending reminders, handling follow-ups during sales calls Contracts and proposals — adjusting and sending on our behalf Client communication support and event coordination For the Mentorship Business Content uploads, module management, and platform organization on Skool Turning call recordings into SOPs and training materials using AI Client onboarding admin — adding people to groups, resolving access issues Slide decks, presentations, and supporting materials In-person event organization as we scale For General Business Owning both founders' task lists — nothing slips, nothing is late, nothing is forgotten Tracking open loops and chasing completions without being asked Keeping us accountable to our own commitments For Our Personal Lives Meal plans aligned with our fitness goals — calculating macros, liaising with our chef or meal prep provider, adjusting as goals change Health bookings — blood tests, doctor appointments, healthcare communication and billing Full travel logistics — flights, hotels, itineraries, all of it handled to our preferences Group coordination — trips, dinners, events — payments, headcounts, communication, all organized Email and calendar management In-person presence in Dubai — content shoots, videographer sourcing, location scouting Errands, online orders, returns, package pickups, building management, banking Supplement inventory tracking and restocking before we run out Banking issues — calls, in-person visits, access issues, refund chasing Requirements 3–5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role Based in Dubai — this is non-negotiable Verifiably, demonstrably organized — not just self-reported. We will ask you to show us. Comfortable working across personal and professional domains simultaneously Proficient with AI tools, Google Workspace, and productivity platforms Open to occasional travel when needed for events (expenses fully covered) Genuinely interested in health, fitness, and biohacking — this is a strong plus, not a nice-to-have What You Get $3,500 – $4,500/month USD — based on experience, with room to grow as the role does A front-row seat to two fast-growing businesses and the founders building them Real ownership and trust — you will not be micromanaged, you will be relied upon An environment that is high-standards but genuinely good — our team likes working with us Exposure to the world of e-commerce, digital advertising, and agency mentorship Occasional travel opportunities — events, trips, and new environments The chance to be genuinely essential to people who will notice and appreciate it

Responsibilities

Manage the professional and personal lives of two founders, including calendar, travel, and health logistics. Support two businesses by handling client communication, content uploads, and operational task tracking.