Executive Assistant at Trivium

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

85000.0

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Inbox Management, SOP Development, Remote Team Coordination, Google Suite, Financial Administration, Project Tracking, Travel Logistics, Executive Support, Process Improvement, Client Communication, Budget Planning

Industry

Business Consulting and Services

Description

Location: Remote (US-based preferred — Eastern Time zone required) Employment Type: 1099 Independent Contractor Schedule: Monday–Saturday, 9:00 AM – 6:00 PM ET Compensation: $70,000 – $85,000/year ═══════════════════════════════════════════════════ ABOUT THE ROLE ═══════════════════════════════════════════════════ A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway. You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently — this role is for you. ═══════════════════════════════════════════════════ KEY RESPONSIBILITIES ═══════════════════════════════════════════════════ Calendar & Communication Management • Own and manage the CEO's calendar, schedule, and priorities • Handle inbox management with a zero-inbox approach • Draft and manage correspondence, client updates, and follow-ups • Prepare briefing notes and agendas for meetings Team & Operations Oversight • Oversee a remote team • Collect, compare, and summarize team performance reports • Act as the gatekeeper and liaison between the CEO and the team • Ensure deadlines, milestones, and deliverables stay on track Process & Systems Building • Create and implement SOPs, workflows, and organizational systems • Identify inefficiencies and proactively recommend improvements • Bring structure and accountability to a growing organization Administrative & Financial Support • Manage travel arrangements and logistics • Handle expenses reporting, contract preparation, and financial admin tasks • Support budget planning and financial coordination • Coordinate event logistics as needed (future growth area) ═══════════════════════════════════════════════════ IDEAL CANDIDATE PROFILE ═══════════════════════════════════════════════════ Requirements: • 3–5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive • Proven ability to build systems, SOPs, and organizational processes from scratch • Strong written and verbal communication skills — professional, clear, and confident • Exceptional organizational skills and attention to detail • Self-starter who takes initiative and works independently • Comfortable managing and coordinating remote teams • Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail) • Available to work Monday–Saturday during US Eastern Time hours • Comfortable with 1099 independent contractor arrangement Nice to Have: • Background in automotive, luxury, or high-end service industries • Spanish and/or Arabic language skills • Experience with CRM platforms and project management tools • Event coordination experience • Experience working with high-profile or celebrity clientele ═══════════════════════════════════════════════════ COMPENSATION & BENEFITS ═══════════════════════════════════════════════════ • $70,000 – $85,000/year (1099 contractor) • Opportunity to grow with a rapidly expanding company • Direct access to and mentorship from the CEO • Be part of a high-energy, premium brand with an exciting growth trajectory ═══════════════════════════════════════════════════ 90-DAY SUCCESS METRICS ═══════════════════════════════════════════════════ By 30 Days: • Fully integrated into all communication channels and tools • Managing the CEO's calendar and inbox independently • Established rapport with all remote team members • Understand the business model, clientele, and team structure By 60 Days: • Producing weekly team performance summaries • Identified and documented at least 3 key SOPs/processes • Handling all administrative tasks independently • Zero missed deadlines or dropped communications By 90 Days: • All core SOPs documented and operational • Remote team oversight running smoothly with minimal CEO involvement • Measurable improvement in CEO's available time for strategic work • Event coordination framework in place for future needs ═══════════════════════════════════════════════════ IMPORTANT NOTES ═══════════════════════════════════════════════════ This is a unique opportunity to step into a high-impact role at a company that's scaling fast. You won't be just answering emails — you'll be building the operational backbone of a growing brand. If you're someone who sees problems before they happen, brings solutions instead of questions, and takes pride in making everything run seamlessly — we want to hear from you.

Responsibilities

Provide direct support to the CEO by managing calendars, communications, and remote team operations. Build and implement organizational systems and SOPs to create structure during a high-growth phase.