Executive Assistant at Trivium

, , United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

18 May, 26

Salary

60000.0

Posted On

17 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Project Coordination, Task Tracking, Reporting, Inbox Management, Budgeting, Market Research, E-commerce Operations, Documentation, Communication, Notion, Slack, Shopify, ClickUp, Asana

Industry

Business Consulting and Services

Description

Job Description — Executive Assistant / Life Manager (E-commerce Founder Support) Hiring Manager: Adam Kuklovsky Location: Remote (aligned to Dubai time zone) Working Hours: 10:00 AM – 7:00 PM GST (flexibility required) Employment Type: Full-time Compensation: $40,000 – $60,000 USD annually Benefits: 14 days paid leave, 6 paid sick days, access to premium internal training & operational courses Role Overview We are seeking a highly organized, proactive Executive Assistant / Life Manager to support a fast-moving e-commerce founder across business operations, project coordination, and personal productivity. This is a hybrid EA + project management role designed for someone who thrives in structure, anticipates needs, and keeps both the founder and team aligned, focused, and accountable. The position is remote but closely aligned with Dubai working hours and may occasionally involve travel or in-person support at events. The ideal candidate is detail-obsessed, independent, tech-savvy, and capable of managing both executive priorities and operational workflows with minimal oversight. Key ResponsibilitiesExecutive & Personal Support Manage calendar, appointments, travel, and scheduling Coordinate personal errands, purchases, and lifestyle logistics when needed Build structured schedules around events, conferences, and travel commitments Act as a trusted right hand to reduce cognitive load for the founder Project Management & Team Coordination Join internal meetings, capture action items, and ensure follow-through Track tasks across teams and proactively follow up on deadlines Maintain structured reporting and centralized information flow Bring clarity and organization across communications and workflows Operations & Business Support Assist with budgeting, operational planning, and market research Support e-commerce operations when needed (orders, customer flow, execution tasks) Coordinate with team members across departments to drive progress Ensure documentation, reports, and updates are clear, concise, and actionable Communication & Inbox Management Manage executive inbox and prioritize communications Draft responses and ensure follow-up on key threads Maintain structured tracking of invoices, confirmations, and business correspondence Required Experience 2–3+ years supporting founders, executives, or leadership teams Experience in e-commerce, Amazon, agencies, or digital-first businesses preferred Proven project coordination or operations experience Strong exposure to remote team environments Tools & Systems Must be proficient in: Notion Slack Nice to have: Shopify Project management tools (ClickUp, Asana, or similar) Ideal Candidate Profile Exceptionally organized and detail-oriented Proactive, self-directed, and fast-learning Calm under pressure and solution-focused Strong communicator with high emotional intelligence Methodical thinker who brings clarity to complex workflows Tech-savvy and comfortable navigating digital systems Energized, execution-driven, and adaptable This role requires someone who naturally takes ownership, creates structure, and anticipates needs without being prompted. Founder Working Style & Expectations Deep-work focused environment with structured communication Preference for clear, concise updates and organized reporting Minimal noise — maximum clarity and execution High autonomy and independence expected The successful EA will reduce friction, increase efficiency, and create operational clarity across the founder’s day and team workflows. Education Preferred: Marketing, project management, operations, or related fields Not mandatory — experience, mindset, and execution ability matter more Location: Remote (aligned to Dubai time zone) Working Hours: 10:00 AM – 7:00 PM GST (flexibility required) Employment Type: Full-time Compensation: $40,000 – $60,000 USD annually Benefits: 14 days paid leave, 6 paid sick days, access to premium internal training & operational courses

Responsibilities

The Executive Assistant / Life Manager will support a fast-moving e-commerce founder by managing the calendar, coordinating travel, handling personal logistics, and ensuring follow-through on action items from meetings. This role also involves tracking tasks across teams, maintaining structured reporting, managing the executive inbox, and assisting with operational tasks like budgeting and market research.