Executive Assistant – True Business Partner to EGM at UGL Limited

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

0.0

Posted On

26 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Travel Coordination, Stakeholder Management, Executive Support, Project Coordination, Planning And Organizing, Relationship Building, Business Initiative Support, Itinerary Planning, Leadership Support

Industry

Rail Transportation

Description

Executive Assistant – True Business Partner to EGM UGL’s Services division delivers operations, maintenance and asset management solutions across critical infrastructure and essential industries, working with clients across energy, transport, utilities and defence to keep major assets running safely and efficiently. We’re looking for an experienced Executive Assistant to support the EGM of our Services division, based in our Melbourne office on Southbank Boulevard. This is a permanent, full-time role where you’ll keep day-to-day operations running smoothly while partnering closely with the EGM and playing a key role in supporting leadership priorities and business initiatives. Why this role You’ll work closely with a senior leader and genuinely partner with them, not just take direction. The role has variety, from diary and travel through to SLT coordination and projects. You’ll have the opportunity to grow into more strategic and business-facing work over time. You’ll be connecting a national leadership team and helping bring people together. UGL offers stability, scale and the chance to learn a complex, high-performing business. About the role You’ll manage a busy, forward-planned calendar (this leader likes things mapped out well in advance), coordinate frequent travel, and stay across priorities with regular check-ins. There’s a strong preference for someone who stays one step ahead and keeps everything on track without needing to be asked. Beyond that, there’s real scope to get involved in supporting the Services leadership team, bringing people together, coordinating and planning sessions. Over time, you’ll also have the opportunity to take on small projects, support new initiatives, and help improve how the team works together. Key responsibilities Manage a complex, forward-planned diary with regular check-ins on priorities. Coordinate frequent interstate travel, including detailed itineraries planned well in advance. Liaise nationally to organise site visits, client meetings and leadership schedules. Support leadership activities including meetings, planning sessions and presentations. Assist with business initiatives, maintaining information and supporting small projects as the role evolves. What we offer Enjoy a hybrid work arrangement. Benefit from 16 weeks of paid primary parental leave. Complimentary salary continuance insurance. Discounted Medibank health insurance. Shape your career with an Individual Development Plan. Participate in our Wellness Program with AIA Vitality. Access our OneRewards Discount Program. About you Highly organised EA with experience managing busy, complex schedules. Proactive and comfortable staying one step ahead of priorities. Strong coordination skills, particularly across travel and multiple stakeholders. Confident working with senior leaders and building trusted relationships. Open to learning the business and getting involved beyond core EA responsibilities. About Us UGL is a respected of end-to-end engineering, construction, operation and maintenance services within various sectors including rail, transport, communications, oil and gas, power, renewables, resources, water and defence. We partner with some of the world’s largest blue-chip companies, government agencies, private enterprises, and public institutions. As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles. We are an Equal Opportunity Employer and strongly encourage applications from people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds. Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to complete a pre-employment medical questionnaire. Job Ref: 268256

Responsibilities

Provide high-level administrative partnership to the EGM, managing complex calendars and frequent interstate travel. Support the Services leadership team by coordinating planning sessions and assisting with business initiatives and small projects.