MAKE YOUR MARK FOR PATIENTS

To strengthen our Immunology department, we are looking for a talented profile to fill the position of: Executive Assistant – Milan, Italy

INTERESTED? FOR THIS POSITION YOU’LL NEED THE FOLLOWING EDUCATION, EXPERIENCE AND SKILLS

• A minimum of 3 years’ experience in a similar role is required
• Demonstrate good command of written English
• Proficiency with major software, particularly Microsoft Office, is essential
• Exhibit outstanding interpersonal skills, combined with assertiveness and the ability to manage projects efficiently
• Possess strong conflict management and problem-solving abilities, with a proactive approach to identifying and proposing solutions to everyday issues
• Exceptional stakeholder management capabilities, with a talent for coordinating and bringing people together effectively
• Highly meticulous and organized, with a keen eye for detail and a strong commitment to meeting deadlines
  Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!

ABOUT US

UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are around 8,500 people in all four corners of the globe, inspired by patients and driven by science.

ABOUT THE ROLE

As the Executive Assistant, you will be responsible for managing daily tasks such as organizing schedules, handling correspondence, coordinating meetings and preparing related reports, arranging travel, and performing various administrative duties. Special emphasis will be placed on budget management and processing purchase orders.

WHAT YOU WILL DO

• Managing agendas and travel arrangements with precision and efficiency
• Planning and organizing meetings, conference calls, events and encounters, ensuring seamless coordination from scheduling to minute-taking, while effectively interacting with all company functions
• Maintaining the collaboration cite and distribution list, ensuring they are up-to-date and functional
• Monitoring emails and alerting relevant parties to upcoming deadlines
• Preparing detailed expense reports
• Handling administrative tasks, including contractual matters, supplier coding, and monitoring the payment status of issued invoices
• Drafting and managing the budget with accuracy
• Organizing international on-site meetings for various functions, ensuring all logistical aspects are covered