DESCRIPTION

We are looking for a highly organised, proactive, and professional Executive Assistant to provide high-level secretarial and administrative support to our CEO and CFO, with additional support to our Legal and Company Secretarial team. This is a varied role, ideal for someone with strong EA experience who thrives in a dynamic business environment and enjoys building strong working relationships at all levels. We’re looking for someone who combines strong experience and capability with a positive, proactive, and approachable attitude. You’ll enjoy supporting others, anticipating needs, and playing a key role in fostering a high-performing and collaborative environment. This role will be 1-2 days a week in office, and we’re open to flexible working arrangements for the right candidate.

CRITICAL COMPETENCIES AND EXPERIENCE

• Strong administrative skills and the ability to manage a high volume of work systematically and with minimal supervision
• Excellent organisation and time management with the ability to prioritise, multitask, and meet deadlines
• High attention to detail and accuracy, with the ability to proofread documents and test for logic and clarity
• Experience of minute-taking
• Confident communicator with strong interpersonal skills, capable of liaising professionally and tactfully with individuals at all levels
• Demonstrated ability to handle confidential information with discretion and sound judgement
• A collaborative team player with a flexible and adaptable approach to shifting priorities and business needs
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint. Experience of Certify and Board Intelligence a plus.
• Experience supporting a plc Board or executive leadership team is desirable, but not essential

• Providing seamless diary management and coordination of internal and external meetings for the CEO and CFO
• Support for legal platforms and administration
• Being a central point of contact and managing communication across the business both internally and externally
• Arranging complex travel (primarily between UK and New Jersey offices, with other jurisdictions as required)
• Managing and processing expenses and invoices, ensuring accuracy and timely submission
• Providing ad hoc support to the wider business including meeting logistics, document production and other administrative tasks as required
• Organising and taking minutes at the Strategy and Innovation Committee, ensuring accurate documentation and follow-up
• Arranging and coordinating various committees, forums, 1:1s and team meetings