QUALIFICATIONS

• Educated to a degree or equivalent (Essential)
• High proficiency in verbal and written communication (Essential)
• Qualified or trained in any of the following: business administration, human resources, health & safety, facilities management (Desirable)
• Islamic Studies graduate (Desirable)

EXPERIENCE

• Experience of implementing strategic and operational plans, and of using strategic plans to set business and operational objectives (Essential)
• Demonstrable experience of administrative support at executive level (Essential)
• Experience of managing meeting including formal minute taking (Essential)
• Experience of providing governance support (Essential)
• Experienced in working with people at all levels in an organisation (Essential)
• Experience of line management of staff (Essential)
• Portfolio-programme-project management experience (Desirable)
• Experience of financial management (budgets, cashflows etc.) (Desirable)

SKILLS / ABILITIES

• Exceptional organisational and diary management skills (Essential)
• High levels of flexibility and adaptability (Essential)
• Flawless communication and presentation skills, both written and verbal (Essential)
• Excellent telephone manner (Essential)
• The ability to multitask and prioritise an everchanging workload (Essential)
• The ability to work under pressure and reach deadlines (Essential)
• Problem-solving and decision-making skills (Essential)
• The ability to work autonomously (Essential)
• The ability to determine which emails, reports, telephone calls etc need to reach the line manager and which do not (Essential)
• Strong business and commercial acumen (Essential)
• The ability to communicate with and present to senior management and trustees (Essential)
• The ability to build relationships at all levels across the business and with external contacts (Essential)
• Drafting, writing and research skills (Essential)
• Experience using the full Microsoft Office suite (Essential)

KNOWLEDGE AND UNDERSTANDING

• Good understanding of general secretariat, office administration and premises maintenance (Essential)
• Able to demonstrate that you are familiar with the legal responsibilities of a Company Secretary (Essential)
• Able to demonstrate and apply knowledge and understanding of legislation affecting charities, companies and workplaces, including charity and company law, employment law, data protection legislation and equalities legislation (Desirable)
• Demonstrable knowledge and experience of the charity sector (Desirable)

THE ROLE

Based at its head office, UWT are looking to appoint an Executive Assistant to provide high level support to the Chairperson and board of trustees including full governance and administrative service. Ensuring that effective planning and administrative systems are in place and are maintained efficiently and effectively.
The successful candidate will provide comprehensive advice and support to the Chairperson, contributing to the smooth functioning of executive-level operations. This role offers an exciting opportunity to gain exposure to various aspects of business management and leadership.

OTHER DUTIES

• Maintain an appropriate level of confidentiality at all times.
• Attend supervision and appraisal process, meetings, training, and other events as required.
• Adhere to relevant legal and statutory requirements including the Data Protection Act (ensuring an appropriate level of confidentiality at all times), Health and Safety at Work Act (ensuring H&S of own and others at all times) and any other relevant/charity law.
• Attend and contribute to UWT staff training and any other training identified as appropriate for the post.
• Occasionally travel abroad and/or work unsociable hours, which may require the need for an overnight stay, evening and weekend work.
• Ensure that all responsibilities and activities within their post are consistent with the terms and spirit of UWT’s mission, vision, values, policies and procedures.
• Be prepared to work flexibly according to business need
• Have flexibility in undertaking the role and undertake other duties that may be necessary, from time to time.