Umoja Biopharma is a game-changing biotech start-up with locations in Seattle, WA and Louisville, CO, focused on transforming the treatment of cancer with a novel integrated immunotherapy platform. Our vision is to develop off-the-shelf therapies capable of treating any tumor, any time. We are a diverse and growing team working in brand-new facilities in downtown Seattle, Washington, and Louisville, Colorado, and we are looking for innovative thinkers who are excited by groundbreaking science and technology, and passionate about squaring up to the challenges inherent to cutting edge drug development. We are committed to the principles of Diversity Equity and Inclusion and strongly invite applications from enthusiastic individuals who share our commitment and help position Umoja as a leader in this front.
We at Umoja believe in the importance of stories; we are looking for great people to join our team to help us create more stories for ourselves, for you, and most importantly for patients and their families.
Umoja Biopharma – Your Body. Your Hope. Your Cure.

POSITION SUMMARY

The Executive Assistant is responsible for providing comprehensive administrative and organizational support to the Chief Medical Officer, Chief Financial Officer, Head of BD, and Head of Research. They will also serve as our first point of contact for the SKI Center, our Headquarters in Seattle, WA. This position will report to the Chief of Staff, Head of Administration at Umoja.
This position will partner with the Chief of Staff in providing overall site support for 60+ Umoja employees located at The SKI Center. The successful candidate will play a key role in all site administrative support and must provide exceptional internal customer service and office manager skills. They will need to balance this responsibility while also providing seamless support to the leadership members mentioned above. These leaders are key to the culture at the SKI and this role will be an extension of their leadership. The successful candidate will have unquestionable integrity and can handle highly sensitive, confidential information. They will also have initiative and take it upon themselves to make the SKI Center a great place to work.
With exemplary organizational skills and a knack for precision and detail, this person is vital to the Administrative Team and the facility’s daily operations.

PREFERRED QUALIFICATIONS:

• Experience working within the biotech/pharmaceutical industry is highly preferred.
• Experience preparing and maintaining budget for office expenditures.
• Experience supporting, diverse and multi-function leadership teams.
• You have generosity of spirit and a great sense of humor.

PHYSICAL REQUIREMENTS:

• Position may require long periods of sitting or standing in one place
• The ability to work onsite a minimum of 4 days per week
• Must be able to move items weighing up to 30 pounds

• Provide day-to-day administrative support to Leaders, including calendar management, travel arrangements, submitting expense reports and other key responsibilities as assigned
• Establish and maintain efficient office management processes; perform routine administrative duties such as maintaining office supplies, processing mail and other needs site needs as they are identified.
• Assist the Chief of Staff and provide overall site support for 60+ Umoja employees
• Consistently represent Umoja and The SKI Center in a professional manner.
• Regularly partner cross functionally with leadership and staff at all levels of the organization to ensure the needs of the executives they support are delivered seamlessly.
• Coordinate efforts across multiple time zones.
• Coordinate onsite and offsite meetings, meeting space and services (food, beverage, and audio/visual), hosting visitors.
• Efficiently and accurately process expense reports, contracts, check requests and other accounting forms in accordance with company policy and to ensure timely disbursement or reimbursement through appropriate follow-up.
• Manage logistics for Seattle based meetings, including AV/technical, location, catering
• Attention to detail, excellent organization, prioritization, business writing and proofreading skills.
• Interact and coordinate regularly with other Executive Team members and their staff in the execution of daily responsibilities.
• Provide general office support, including reception, screening and directing email, reading, and routing mail, developing, and maintaining complex filing systems, photocopying, scanning, and faxing documents as needed.
• Ability to be self-directed and proactively assess problems and identify solutions.
• Other duties as assigned