Executive Assistant at Unitek Learning

Newport Beach, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

100000.0

Posted On

24 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Handling Sensitive Information, Calendar Management, Travel Arrangements, Meeting Logistics, Correspondence Formulation, Report Preparation, Presentation Creation, Data Compilation, Research, Analysis, Expense Report Preparation, Problem Solving, Prioritization, Email Management, Project Tracking, Event Management

Industry

Higher Education

Description

Company Description As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. Job Description The Executive Assistant to the Provost/Chief Academic Officer, National Dean of VN/PN, and National Dean of BSN/MEPN Programs, provides high-level administrative support to senior leadership, ensuring efficient management of schedules, communications, and strategic initiatives. This role serves as a trusted partner, enabling executives to focus on organizational growth and decision-making. Job responsibilities: Handle sensitive information with professionalism and confidentiality. Manage complex calendars, travel arrangements, and meeting logistics for executives Formulate high-level correspondence, reports, presentations, and confidential documents, including editing, proofreading and assisting with oral communication preparation. Prepare C- Suite level presentations and formal reports for meetings. Compile data thorough research, analysis of topics creating reports and developing insightful poignant leadership ready presentation. Generate reports; prepare and submit a variety of weekly, monthly, quarterly and annual reports. Facilitate and coordinate meetings when needed, track action items, follow up on action items, and prepare and distribute detailed agendas. Contact Management: answer/return phone calls and emails on behalf of executives. Expense report preparation, process credit card expenses and receipts; manage purchasing and invoices for Corporate Academics Anticipate the leaders’ needs and proactively solve problems, making decisions independently Coordinate requests involving multiple departments. Independently manage, prioritize, and respond to the National Deans’ emails, ensuring timely communication and appropriate follow-up consistent with the Deans’ direction and priorities Support academic projects by managing documentation, tracking milestones, progress and follow-up with project team stakeholders. Event management, from initial planning and budgeting through execution and evaluation; coordinate venues, vendors, materials, and communications to deliver professional, well-organized departmental and corporate events. Maintain project library and records. Other duties as assigned. Qualifications Associate Degree with 5-years related experience. Minimum 3 years of executive support experience to senior management and/or C-Level executives in a corporate or educational setting. Minimum 3 years of calendar management experience and a minimum of 1 year of travel management experience. Advanced Microsoft Office Skills (Word, Excel, PPT, Outlook) and Adobe Acrobat § Must have Attention to Detail Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment, able to remain focused and shift priorities as needed Highly adept at computer-based resources. Previous experience demonstrating ability to actively learn, listen, and take on multitude of tasks with a positive attitude. Excellent skills in oral, written, interpersonal communications. Teamwork style that emphasizes collaboration, teamwork, and facilitation. Able to stay calm, focused, organized. Demonstrated ability to prioritize, anticipate, and stay proactive. Caring and positive attitude. Additional Information We Offer: Medical, Dental and Vision starting the 1st of the month following 30 days of employment 2 Weeks’ starting Vacation per year. Increasing based on years of service with company 12 paid Holidays and 2 Floating Holiday 401K with a Company Match Company Paid Life Insurance at 1x’s your annual salary Leadership development and training for career advancement Tuition assistance and Forgiveness for you and your family up to 100% depending on program All your information will be kept confidential according to EEO guidelines. Type of Position : Hybrid Compensation: USD 75000 - USD 100000 - yearly

Responsibilities

This role provides high-level administrative support to senior leadership, including the Provost/Chief Academic Officer and National Deans, focusing on efficient management of schedules, communications, and strategic initiatives. Key duties involve handling confidential information, managing complex logistics, preparing executive-level documents, and proactively solving problems to enable executive focus on organizational growth.