Executive Assistant at UnitingCare Queensland

City of Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

0.0

Posted On

22 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Task management, Diary coordination, Travel coordination, Governance, Report writing, Stakeholder management, Administrative operations, Process improvement, Microsoft Office Suite, Time management, Problem solving, Communication, Project coordination, Financial administration

Industry

Non-profit Organizations

Description

Make a meaningful difference with us We’re looking for someone who wants to make the world a little better through small moments that leave big impacts. To build meaningful relationships and make a difference in the lives of others. Step into a dynamic role where your work truly matters. As Executive Assistant to our Chief Financial Officer, you’ll be the trusted partner who keeps things running smoothly - providing high‑level, confidential support while helping coordinate key projects across our Business & Financial Services team. If you thrive on creating order, improving processes, and being the go‑to person others rely on, you’ll have the chance to shine and make a real impact at UnitingCare. Please note, this position is Full Time Permanent Flexibility is important to us, and we know it is to you, too - this role supports hybrid working by agreement. Your part in our UnitingCare team: Provide comprehensive executive support to the CFO, including task management, diary and travel coordination, email/phone triage, research, and information sourcing. Manage governance responsibilities such as preparing and collating Board/meeting papers, agendas, minutes, supporting documents, and tracking action items. Produce high‑quality reports, business papers, correspondence, and presentations, and organise functions, events, workshops, and meetings. Oversee administrative operations for the CFO and Business Function (purchasing cards, banking, filing, intranet updates, delegations, approvals, accommodation, contractor onboarding/offboarding, timesheets, etc.). Supervise the Senior Administration Officer and contribute to improving administrative processes across UnitingCare, while providing support to Business Support Services as required. Perform additional duties as needed in line with service requirements and the scope of the role. What makes a difference for us? Confidence to satisfy the relevant probity checks required by legislation or policies. This may include Nationally Coordinated Police Check, Right to Work in Australia Executive support & communication: 3–5 years senior executive support experience; strong written and verbal communication; confident dealing with stakeholders at all levels (including Board, CEO, ELT); ability to compose correspondence; excellent interpersonal skills; strong spelling and grammar. Organisation & workload management: Highly organised with strong prioritisation, multitasking and time‑management skills; able to meet deadlines, manage competing priorities, work independently or in a team, and thrive in a dynamic, changing environment; strong problem‑solving, initiative, and creativity. Administration & coordination: Experience organising workshops/meetings, preparing agendas and papers; ability to support finance environments; experience with purchasing functions in ERP systems; familiarity with health, aged care, community services or not‑for‑profit sectors; some change/communications experience. Technical skills: Advanced Microsoft Office Suite skills (Excel, PowerPoint, Outlook, etc.). Values & relationships: Commitment to organisational values, ability to build strong relationships across staff and volunteers, and contribute to a positive team culture; holds (or is working toward) a relevant tertiary qualification. What makes a difference for you? The opportunity to be part of the second-largest Queensland employer who has been leading by example for more than 100 years. Joining our team, you’ll be welcomed as part of the UnitingCare family. We’re a proud not-for-profit with more than 16,500 staff and 9,000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital. Flexible work arrangements to support work-life balance Access to salary packaging, meal and entertainment benefits - up to $15,900 per year tax free as well as up to $2,650 of your pre-tax income to pay for meal and entertainment benefits. To learn more about this benefit watch the video via the Salary Packaging Explained link A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs 12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months’ service, in addition to the government scheme Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events Career development opportunities to challenge yourself, grow and make a meaningful difference A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others Child safe, Child friendly UnitingCare is committed to being a Child Safe, Child Friendly organisation and will: provide welcoming, safe and nurturing services for children implement measures to prevent child abuse and neglect within our services appropriately and immediately address child abuse and neglect if it does occur abide by the Child Safe Standards and adhere to the Reportable Conduct Scheme Diversity & Inclusion Our approach is simple – everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position. Safe workplace We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety. Commitment to Safeguarding We are committed in creating services and workplaces that are welcoming and safe for every person. We work together to protect children, young people, adults and the elderly from harm within our services and the communities we support. We speak up for their safety to ensure their voices are heard. Our recruitment and workplace practices reflect our dedication in preventing abuse, harm and exploitation across UnitingCare. UnitingCare is the second-largest Queensland employer, with more than 16,500 staff and 9,000 volunteers across our brands of UnitingCare, BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital. When you join the UnitingCare family, you are part of something bigger. We are a proud not-for-profit with a compassionate and inclusive team who are committed to the work we do. People who want to make the world a little better through small moments that leave big impacts. For more than 100 years we’ve been inspired by our mission to improve the health and wellbeing of individuals, families and communities. www.unitingcareqld.com.au We’re on a mission to make a meaningful difference every day, working with thousands of Australians to ensure they live life in all its fullness. We want people who are great as individuals, and even better in a team. People who stand up for what is right. Who are open to new ideas. Who champion innovation. Who lead through learning, and lead by example. So, if you’re looking for an opportunity to make a meaningful difference, to grow, thrive and to be rewarded, it’s time you joined our UnitingCare familiy. UnitingCare - Join us We invite you to Introduce Yourself to assist us in finding a position that aligns with your interests and skills. Let's make a meaningful difference, together. Job Alerts for future opportunities Set up Job Alerts to view future opportunities. 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Responsibilities

Provide comprehensive executive support to the CFO, including diary management, travel coordination, and governance tasks such as preparing board papers. Oversee administrative operations for the business function and supervise the Senior Administration Officer to ensure efficient office processes.