Executive Assistant at UnityPoint Health

Fort Dodge, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jan, 26

Salary

0.0

Posted On

16 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Calendar Management, Microsoft Office, Problem Solving, Decision Making, Typing, Shorthand, Confidential Filing, Meeting Coordination, Contract Execution, Data Analysis, Communication, Attention to Detail, Time Management, Interpersonal Skills

Industry

Description

Overview The Executive Assistant I provides administrative support to the position of Executive Vice President, Vice President, or Regional Vice President. This position also provides administrative and secretarial assistance, which requires a broad knowledge of health care and a high level of experience, discretion, technical skills and problem-solving skills while exercising a great deal of independent judgment and decision making. Why UnityPoint Health? At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members. Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in. Here are just a few: Expect paid time off, parental leave, 401K matching and an employee recognition program. Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members. Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family. With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together. And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience. Find a fulfilling career and make a difference with UnityPoint Health. Responsibilities Customer Service• Greet providers, staff members, patients and visitors providing courteous, caring and professional assistance.• Answer the telephone, screen and route all incoming telephone calls to the appropriate staff member or take messages according to office policy and procedure.Administrative Support• Responsible for calendar management requiring interaction with both internal and external executives and assistants and ensuring that strategic priorities are met in a timely manner.• Assists with the development and design of PowerPoint presentations for various meetings. • Assists in planning agendas, schedules and logistical arrangements for conference calls, retreats and meetings.• Provide secretarial support including typing, composing and proofreading minutes of meetings, reports, records, memoranda and other related correspondence maintaining an efficient and effective confidential filing system.• Attend and coordinate senior leadership meetings by preparing the agenda and distributing materials.• Maintain accurate official minutes of senior leadership meetings.• Responsible for the execution of Physician and Provider employment contracts, professional services agreements and other ancillary contracts. Qualifications Education: • Associate degree in business or health administration or equivalent of education and experience.• Bachelor degree in business or health administration preferred.Experience: • Two years of administrative assistant experience.• Five years of administrative secretarial experience in health care preferred.Knowledge/Skills/Abilities: • Knowledge of organizational policies, procedures and systems.• Capacity to relate to people in a manner to win confidence and establish support to meet the overall mission of the organization.• Extensive knowledge and experience with Microsoft Office software applications.• Ability to set priorities in front of multiple requests.• Knowledge of grammar, spelling and punctuation.• Typing ability of 60 wpm.• Shorthand/speed writing of 75 wpm preferred.• Ability to exercise initiative, problem solving and decision-making.• Ability to analyze and interpret complex data.• Ability to understand and apply guidelines, policies and procedures.

Responsibilities

The Executive Assistant I provides administrative support to senior executives, managing calendars, preparing meeting agendas, and maintaining confidential filing systems. This role also involves greeting visitors and providing professional assistance to staff and patients.