Executive Assistant at Universal Business Team

Dinedor, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

06 Aug, 26

Salary

45000.0

Posted On

08 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Stakeholder Management, Calendar Management, Meeting Coordination, Project Tracking, Microsoft 365, AI Productivity Tools, Event Planning, Expense Management, Strategic Planning, Communication, Time Optimization

Industry

Business Consulting and Services

Description

Job Title: Executive Assistant Salary: £38,000 - 45,000 per annum (Dependent on experience) Hours: 40 hours per week, Monday to Friday, 08:30 – 17:00 (office-based) Holiday: 30 days including bank holidays (rising to 33 days after 2 years’ service) Benefits include: Free lunch and refreshments daily Free onsite parking Company pension scheme Staff discount No weekends or bank holidays Are you the kind of Executive Assistant who thrives on ownership, pace, and making things happen behind the scenes? Do you enjoy working at the heart of a business, keeping leaders focused, priorities moving, and decisions turning into action? If this sounds like you, a leading healthcare services supplier is looking for a high-calibre Executive Assistant to act as the right hand to the Managing Director and support the wider executive team. About the Company This is a respected, growing organisation operating within the healthcare sector, supplying essential products and services to care providers across the UK. Known for its people-first culture and operational excellence, the business is investing in structure, leadership rhythm, and execution, and this role sits right at the centre of that journey. What’s the role about? This is not a traditional administrative position. As Executive Assistant, you’ll operate at executive level, helping the business stay aligned, focused, and moving forward. You will: Act as a trusted partner to senior leadership, particularly the Managing Director Ensure leadership priorities are executed, tracked, and delivered Keep communication flowing clearly across teams Bring structure, rhythm, and follow-through to the executive agenda Key Responsibilities Act as the trusted right hand to the Managing Director and Finance Director Optimise leadership time, prioritisation, and focus against business goals Own the execution rhythm of the leadership team, including weekly meetings, town halls, and strategic sessions Capture decisions and actions, driving follow-ups through to completion Prepare agendas, materials, and structure for key meetings Act as a central coordination point across teams, ensuring clarity and accountability Identify gaps, inefficiencies, or risks and proactively resolve them Lead the planning and delivery of internal events, leadership sessions, and team activities Support onboarding and coordinate training across the business Manage expenses and core administrative processes with accuracy and discretion You’ll be an experienced EA who knows how to operate confidently at senior level. You’re organised to the point of instinct, calm under pressure, and comfortable pushing back when needed. You're someone who: Is highly organised and confident juggling multiple priorities Is proactive, resourceful, and comfortable taking ownership Communicates clearly and confidently with senior stakeholders Is naturally action-oriented and sees things through Has strong judgement, discretion, and commercial awareness Is tech-savvy, confident with Microsoft 365, and open to using AI tools to improve productivity Has experience supporting senior leaders or working in a fast-paced operational environment Why Apply? This is a rare opportunity to step into a newly created EA role where you’ll have genuine influence, autonomy and visibility. You’ll be trusted, valued and relied upon, not just to support, but to improve how things run. If you’re looking for a role where your organisational skill will truly make a difference, we’d love to hear from you. What’s in it for you? Salary: £38,000 - 45,000 per annum (Dependent on experience) Hours: 40 hours per week, Monday to Friday, 08:30 – 17:00 (office-based) Holiday: 30 days including bank holidays (rising to 33 days after 2 years’ service) Benefits include: Free lunch and refreshments daily Free onsite parking Company pension scheme Staff discount No weekends or bank holidays After 6 months: Private Medical Insurance Access to company bonus scheme Influence & Visibility – Work directly with senior leaders and shape how the business runs day-to-day Progression – A role with real scope to grow as the business scales Stability – Full-time, permanent role with sensible working hours (no weekends or bank holidays) Benefits – Private medical insurance (post-probation), bonus scheme, pension, free lunch, parking, and staff discounts Culture – A supportive, professional environment where your impact is genuinely valued

Responsibilities

Act as the right hand to the Managing Director and Finance Director to optimize leadership time and ensure business priorities are executed. Coordinate executive agendas, lead internal events, and maintain clear communication and accountability across teams.