ABOUT US

UCL is London’s Global University, renowned for its world-class research, teaching, and innovation. Our Professional Services Hub unites expertise across HR, Finance, IT and Business Operations to deliver high-quality, customer-focused support to the university community. Within this, the Business Operations Services team acts as a centre of excellence for administrative and executive support, working closely with the Vice-Provost and Vice-President Offices to enable senior leaders to deliver on UCL’s strategic mission.

ABOUT THE ROLE

We are seeking an experienced, proactive and highly organised Executive Assistant to provide dedicated support to the Vice Provost (Health) — a pivotal leadership role driving UCL’s health-related academic strategy, partnerships, and innovation. This is a dynamic and high-profile position requiring discretion, initiative, and a deep understanding of complex organisational environments.
You will manage a demanding schedule, coordinate UK and international engagements, and ensure the Vice Provost is fully briefed and prepared for meetings, events, and strategic interactions. The role involves handling sensitive correspondence, liaising with senior stakeholders across UCL and the wider health and academic sectors, and supporting the smooth running of committees and cross-institutional projects.
In addition to day-to-day executive support, you will contribute to the organisation of high-impact events, recruitment processes, and staff onboarding. You will maintain accurate and confidential records, support strategic communications, and help ensure the Vice Provost can focus on advancing UCL’s health agenda. Collaboration with other Executive Assistants and professional colleagues is key, fostering a strong and resilient support network across the university.

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insuranc