An exciting opportunity has arisen for an exceptional individual to join our Executive Support Team based at University Hospital, Coventry.
This is a key role supporting our most senior leaders to deliver UHCW’s strategic goals and objectives for the benefit of our patients and communities .
This role will provide dedicated support to a nominated Chief Officer, although the ability to be flexible and dynamic and to provide support to any Chief Officer as required is essential in this fast-paced environment.
This is a varied role which requires a confident communicator who possesses excellent organisational skills and a keen eye for detail. Reporting to the Executive Support Manager, you will be encouraged and empowered to contribute ideas along with your colleagues to help develop and continuously improve the service we provide, utilising the UHCWi improvement methodology.
Please be advised sponsorship is not eligible for this post.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
The post holder will be expected to appropriately manage confidential, complex and sensitive information concerning staff and the Trust as a whole, exercising discretion and upholding high professional and ethical standards at all times.
The post holder will be a key member of the Executive Support team and will undertake corporate roles and responsibilities in accordance with the grade and nature of the post.
The team of Executive Assistants will have a responsibility for ensuring that a full and comprehensive service is maintained to Chief Officers within the Executive Support team, which includes supporting the Chief of Staff in their areas of responsibility which will be shared amongst the team.
Ensure the continuous review of administration policies and procedures within own area, implementing and developing new processes and guidance in order to secure the efficient and effective operation of the service. Develop and maintain standard operating procedures relating to work of the Chief Executive Office.
Undertake any project work as required, including obtaining information from the internet, collation and reporting of data in order to produce reports, spreadsheets and presentations, utilising relevant Trust IT systems, as determined by the role, ensure all relevant data is collected and input accurately in line with Trust guidelines. Share ideas for potential service improvement.
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation’s core values.
Provide full meeting facilitation for a range of formal meetings across the Trust including chief officer-led meetings and corporate meetings as required.
Cover the work of colleagues within the team, providing administrative support to chief officers on a buddy system basis, including facilitating corporate meetings and meetings relevant to chief officer portfolios as required.
Attend meetings, taking and transcribing complex minutes or action notes for approval, ensuring there is a good record which ensures that decisions are recorded, referenced and future action is taken at appropriate level.
Maintain a corporate style for chief officer-led and wider Trust meetings including agendas, papers, minutes etc.
Maintain strict confidentiality relating to Board and chief officer business at all times, in particular ensuring that papers and minutes are only circulated to authorised persons and are stored and archived securely (hard copy and electronic).
Compile meeting agendas to reflect agreed actions and the annual schedule of business, and liaise with directors and senior managers to obtain reports, checking they are in the correct format and in good order prior to approval by Chief Officers and others.
Maintain meeting attendance records, action logs and schedules of business, progress chasing actions as required.
Book meeting rooms, facilities and refreshments for meetings, ensuring that rooms are suitably organised.
Collate, photocopy and distribute confidential meeting papers as required.
For further details of the role please see the attached job description

Please refer the Job description for details