Executive Assistant at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

11 Aug, 26

Salary

90700.0

Posted On

13 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Administrative Support, Diary Management, Email Management, Minute Taking, Event Coordination, Travel Arrangements, Microsoft Office Suite, Zoom, MS Teams, Financial Reconciliation, Professional Communication, Time Management, Problem Solving, Stakeholder Management, Organization, Process Improvement

Industry

Higher Education

Description

Company Description Waipapa Taumata Rau | The University of Auckland The University of Auckland is Aotearoa New Zealand’s leading university. With more than 6,000 academic and professional staff supporting over 46,000 students, we are proud to be one of the country’s largest and most diverse employers. Our people are driven by curiosity, purpose, and a shared commitment to creating positive impact for our communities. Job Description Te Whiwhinga mahi | The opportunity We are looking for a highly skilled Executive Assistant to join the Liggins Institute. You will provide quality confidential executive administrative, secretarial and project support to the Institute Director, and when needed the Institute Operations Manager and Deputy Director. This role plays a critical part in optimizing day-to-day operations, enabling the Director to focus on their core responsibilities and supporting the effective implementation of the Institute's mission, aligned with our organizational values and Te Ao Māori Principles. The main responsibilities in this role will be complex management of the Directors email inbox and diary, coordinating and supporting local events, fast and accurate minute taking, formatting of presentations and documents, e-card and p-card reconciliations, and managing challenging travel arrangements. You will need an advanced skill level within the MS Office Suite, as well as proficiency with using Zoom and MS Teams. You will enjoy ownership of the work that you do and be empowered to develop your own systems of efficiency and process improvements and contribute ideas to the continuous improvement of our Institute. This is a fulltime permanent opportunity. The salary range for this role is $73,400 - $90,700 based on skills and experience. For more detailed information, please refer to the Position Description He kōrero mōu | About you You will ideally come to us with prior experience in a similar role. A health science background would be an advantage, but this is not essential. You will have excellent communication and organisational skills, enjoy problem-solving and be methodical in your approach to your work to ensure our academic, professional staff and students are well supported. You will be a confident EA with a natural ability to engage with a diverse range of people. If you are the kind of person who gets satisfaction from being involved with a wide range of different tasks and people, and enjoys thinking one step ahead of others to make sure they have what they need and things get done, you will find this role really rewarding. You will bring: EA experience, supporting senior management level roles Excellent time management, prioritisation and organisation Exceptional professional written and spoken communication Resourcefulness and skills finding new information, acquiring new skills and getting answers Skills relating to negotiation and politely guiding others to ensure all stakeholders are well supported and get what they need in a way that is sustainable of your time Intermediate to advanced Microsoft Office skills Problem solving, collaboration and someone who enjoys developing efficiencies and improvements Ngā āhuatanga kei a mātou | What we offer The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. The University is committed to providing an excellent working environment through: Flexible employment practices (including working from home if feasible, flexible hours) Up to 6.75% company superannuation scheme A competitive salary with five weeks’ annual leave In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and a number of other discounts on internal and external services. For more information, please visit Staff Benefits. Me pēhea te tuku tono | How to apply Applications must be submitted online, by the closing date of 27 May 2026 to be considered. Please include your cover letter and your CV highlighting how you meet the skills and experiences detailed above. Please reach out to John Lau, via [email protected] , for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email. Additional Information Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz Campus: Grafton Campus Position Number: 00001354 UoA Department Name: Liggins Institute

Responsibilities

Provide high-level confidential administrative and project support to the Institute Director and senior management. Key tasks include complex diary and inbox management, event coordination, minute taking, and travel arrangements.