Executive Assistant at University of Melbourne

Parkville, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

109163.0

Posted On

01 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Diary management, Governance processes, Communication, Time management, Planning, Prioritisation, Microsoft Office, Teams, SharePoint, Zoom, Administrative systems, Confidentiality, Stakeholder management, Drafting correspondence

Industry

Education Administration Programs

Description

Role type: Full-time; Continuing Faculty: Faculty of Medicine, Dentistry and Health Sciences Department/ School: Melbourne School of Psychological Sciences Salary: UOM 6 - $100,847.00 - $109,163 p.a. (pro-rata for part-time) plus 17% super Provide professional Executive support to Head of School / manage diaries, meetings, travel and paperwork / join supportive, friendly team Apply now to use your organisation skills to keep the Head of School’s office running smoothly and efficiently. Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity In this Executive Assistant role, you will provide high-level support to the Head of School and designated delegates. You will coordinate complex diaries, governance processes and communications, becoming a trusted partner across the School and Faculty. This is a varied, people-focused position where your organisation skills directly support world-class education and research. What you will deliver: Provide high-level executive support to the Head of School, including diary, travel, approvals and confidential correspondence. Coordinate key School committees and meetings, preparing agendas, papers and minutes, and tracking follow-up actions to completion. Maintain effective records, databases and tracking systems that support governance, reporting, projects and timely decision-making. Draft, proof and coordinate School communications on behalf of the Head of School for staff and students. Build strong relationships with academic, professional and external stakeholders, driving process improvements and contributing to team initiatives. You may be a great fit if: Hold a relevant degree or bring equivalent experience supporting senior leaders in complex organisations. Demonstrate exceptional time management, planning and prioritisation skills, comfortably handling multiple concurrent deadlines with accuracy. Communicate clearly and professionally in writing and verbally, with proven experience drafting high-quality documents and correspondence. Use Microsoft Office, Teams, SharePoint, Zoom and administrative systems confidently to produce polished documents and manage information. Exercise sound judgement, discretion and initiative when managing confidential matters and advising on policies and procedures. Collaborate effectively within diverse teams while also working autonomously, taking ownership of tasks and outcomes. For further information please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including: Build future financial security with 17% superannuation Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – Melbourne School of Psychological Sciences At the Melbourne School of Psychological Sciences, you will join a recognised leader in psychological research and education. The School sits within the Faculty of Medicine, Dentistry and Health Sciences, Australia’s largest biomedical faculty. You will work closely with an engaged Head of School and a collaborative professional staff network. Together, you will support world-class researchers, educators and students across multiple campuses and partner institutions. The culture values collaboration, compassion, respect, integrity and accountability, with strong commitment to staff development and wellbeing. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process. Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied-hr@unimelb.edu.au. Application essentials: Visit "apply with us" to learn more about the process, including tips and FAQs. You must have current valid work rights for Australia. Visa sponsorship is not available for this role. A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you. Please upload your resume and a cover letter outlining your interest and experience as part of the application process. Please upload your responses to the Selection Criteria, found in the Position Description Want to know more? For queries related to this specific position, contact Victoria McNally, E-mail: victoria.mcnally@unimelb.edu.au For questions related to our recruitment process email Vanessa Phan at hr-careers@unimelb.edu.au For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Apply today, and join a community that’s shaping the future. Applications close: 11 May 2026 11:55 PM; Melbourne time zone. Position Description: PD - 0037843 - Executive Assistant.doc PD - 0037843 - Executive Assistant.pdf Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Why choose us? You'll work among the best, pushing the boundaries of knowledge with passion. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at - https://about.unimelb.edu.au/ At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at hr-careers@unimelb.edu.au

Responsibilities

Provide high-level executive support to the Head of School, including diary management, travel coordination, and confidential correspondence. Coordinate key committees, prepare meeting documentation, and maintain effective records to support governance and decision-making.