Executive Assistant at University of Queensland

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

28 Dec, 25

Salary

91295.5

Posted On

29 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Communication Skills, Diary Management, Financial Administration, Customer Service, Committee Servicing, Attention To Detail, Interpersonal Skills

Industry

Higher Education

Description

The School of Chemistry and Molecular Biosciences Full-time, permanent position Base salary will be in the range $82,133.76 - $91,295.50 + 17% Superannuation (HEW Level 5) Based at our St Lucia location About This Opportunity Join a collaborative and welcoming School community, working closely with university leaders, staff, and students. As Executive Assistant to the Head of School and School Manager, you’ll be the central point of support for the leadership team and play a key role in the smooth running of the School of Chemistry and Molecular Biosciences. This is a varied role that will see you: Managing diaries, meetings, travel, and correspondence for senior leaders. Coordinating and supporting committees, events, and staff-related processes. Drafting and preparing documents, handling enquiries with professionalism and discretion. Supporting teaching commitments and ensuring deadlines are met. Providing reliable financial administration, including credit card reconciliations. No two days are the same. You’ll be trusted to manage priorities, build strong relationships, and provide proactive, high-quality support. About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: Up to 26 weeks paid parental leave/paid primary care leave 17% superannuation contributions + 17.5% annual leave loading Access to flexible working arrangements including limited, negotiated hybrid working options, flexible start/finish times, and purchased leave. Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program On campus childcare options Affordable parking (from just $6.15 a day) Salary packaging options About You We’re looking for an organised, adaptable, and proactive administrator who thrives in a busy environment and enjoys supporting others to succeed. Ideally, you’ll have: Relevant qualifications or equivalent experience in providing high-level administrative support. Strong organisational skills, with the ability to manage competing priorities and deadlines while maintaining attention to detail. Excellent interpersonal and communication skills, including discretion in handling sensitive matters. Experience managing diaries, correspondence, and stakeholder relationships in a complex environment. Experience servicing committees or a demonstrable aptitude to acquire this skill. A commitment to customer service and building positive workplace relationships. The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact Mark Starkey via m.starkey@uq.edu.au For application inquiries or for a copy of the full position description, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. Want to Apply? We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume A cover letter summarising how your background aligns with the 'About You' section Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au. Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close Sunday, 12 October at 11.00pm AEST (R-56522). Please note that interviews have been tentatively scheduled for late October. The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries. UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way. UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work. For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

Responsibilities

The Executive Assistant will manage diaries, meetings, travel, and correspondence for senior leaders while coordinating and supporting committees and events. This role requires proactive support to ensure the smooth running of the School of Chemistry and Molecular Biosciences.