Executive Assistant at University of Queensland

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

06 Apr, 26

Salary

91295.5

Posted On

06 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Time Management, Client-Focused Service, Problem Solving, Stakeholder Management, Interpersonal Skills, Verbal Communication, Written Communication

Industry

Higher Education

Description

Faculty of Science Full-time permanent position Base salary will be in the range of $82,133.76- $91,295.50 + 17% Superannuation (HEW Level 5) Based at our St Lucia location About This Opportunity We are seeking a motivated and experienced Executive Assistant to provide high-level support to the Faculty Executive Manager and the Office of the Executive Dean. You will have administrative or executive experience, excellent communication skills, and the ability to prioritise tasks and work independently to meet deadlines. This role is part of a small, high-performing team that provides purposeful support to the Faculty of Science leadership. You will work collaboratively with diverse internal and external stakeholders, ensuring smooth operations and contributing to key projects and events. Your professionalism, initiative, and contributions will be valued, recognised, and impactful in a supportive, collaborative, and purpose-driven environment. Key responsibilities will include: Manage the Executive’s day-to-day schedule, including diary management, correspondence, meetings, communications, and travel arrangements. Provide administrative and secretarial support to boards, committees, and key divisional projects, events, and conferences. Prepare briefings and background information to support senior or executive staff for meetings. Monitor and support the day-to-day flow of activities within the executive office. Liaise with internal and external stakeholders, responding to enquiries and coordinating follow-up actions as required. Oversee financial processes, including reimbursements, expenses, and account reconciliation, in line with University policies and delegations. About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: Up to 26 weeks paid parental leave/paid primary care leave 17% superannuation contributions + 17.5% annual leave loading Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program On campus childcare options Affordable parking (from just $6.40 a day) Salary packaging options About You A bachelor’s degree with subsequent relevant experience; or completion of an Advanced Diploma qualification and at least two years subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training Excellent organisational and time management skills as well as a commitment to a high level of client-focused service A keen eye for detail combined with sound problem solving skills to proactively identify and resolve or redirect issues Excellent stakeholder management skills, such as the ability to effectively handle, escalate and follow up with stakeholders Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and experiences The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact Lucy Dickson via lucy.dickson@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. Want to Apply? We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume A cover letter summarising how your background aligns with the 'About You' section Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au. Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close 20 January 2026 at 11.00pm AEST (R-59059). Please note that interviews have been tentatively scheduled for late January 2026. The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries. UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way. UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work. For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

Responsibilities

The Executive Assistant will manage the Executive’s day-to-day schedule, including diary management and travel arrangements. They will also provide administrative support to boards and committees, ensuring smooth operations within the executive office.