Executive Assistant at Urgo Medical North America LLC

Fort Worth, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

40.85

Posted On

16 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Calendar management, Travel planning, Communication, Project management, Microsoft Office, Outlook, Word, Excel, PowerPoint, Expense reporting, Confidentiality, Strategic planning, Problem-solving, Attention to detail, Time management

Industry

Medical Equipment Manufacturing

Description

Description Who is Urgo Medical? Are you looking for a company where your work has meaning, where you can make a real impact and learn every day? At Urgo Medical, we believe innovation can transform lives. Our mission: to help patients heal faster and better, through cutting-edge products and innovative digital services. Some wounds are severe, can become chronic, or may become infected, causing pain and isolation. By joining us, you will discover our mission, our foundation, our commitment to local industrialization, and the authentic energy of our teams. At Urgo Medical, we have many strengths: industrial, R&D, commercial... and all of them are essential. If you want to combine passion, impact, and innovation, this position is for you! Position Overview The Executive Assistant will provide high-level administrative support to the CEO and other members of the executive team. This dynamic position supports Urgo Medical and its employees through a variety of organizational tasks and is responsible for confidential and time sensitive projects and materials. The Executive Assistant must be able to deliver high quality and timely work on a consistent basis. This role requires discretion, sound judgment, strong communication skills, and the ability to manage complex schedules and projects in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and comfortable acting as a trusted strategic partner to the executive team while interacting with senior leadership, board members, and external stakeholders. This is an in-office position in Fort Worth, Texas. Requirements Job Duties and Responsibilities Executive Support Manage calendars, including scheduling meetings, travel, and appointments with internal and external stakeholders Anticipate scheduling conflicts and proactively resolve them Serve as a gatekeeper to the CEO and the executive team, prioritizing requests and ensuring appropriate follow-through Prepare agendas, briefing materials, presentations, and talking points for meetings and events Communication & Coordination Serve as a primary point of contact between the CEO and senior leadership, employees, and external partners Draft, review, and manage correspondence on behalf of the CEO Coordinate executive-level meetings, leadership offsites, and company events Maintain confidentiality while handling sensitive and proprietary information Strategic & Operational Support Assist with special projects, research, and initiatives as directed by the CEO/executive team Track action items and follow up to ensure timely completion Support preparation for board meetings, including logistics, materials, and communication Help align priorities across departments by coordinating with leadership team members Administrative Management Handle expense reporting, travel planning, and related administrative tasks Maintain organized electronic and physical filing systems Support process improvements to enhance executive office efficiency Competencies Ability to communicate professionally and effectively Ability to react with appropriate levels of urgency and able to maintain a high level of integrity and discretion in handling confidential information Ability to manage multiple projects and meet deadlines timely Ability to work independently and collaboratively with the executive team Project management experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors Patience and the capability to communicate with a diverse range of people Familiarity with expense systems, Concur preferred Requirements 5+ years of experience of executive-level administrative support experience, preferably in a fast-paced and growing environment Strong organizational skills & the ability to accommodate different executive work styles Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, OneNote) Excellent organizational skills and attention to detail Excellent written and verbal communication skills Proven ability to handle confidential information with discretion and professionalism Exceptional judgement, proactive decision-making, and problem-solving Bachelor’s degree in business, communications, or another relevant field of study is desired Work Environment Indoors, in an office environment, with temperature control No adverse environmental conditions expected 5-10% travel Physical Demands Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; the ability to operate standard office equipment and keyboards. Benefits Health Insurance Dental Insurance Vision Insurance Company-paid and voluntary life Insurance Company-paid disability insurance and benefits EAP 401(k) with company match Paid time off Paid family leave Salary Description $70,000 - $85,000 annually, non-exempt role

Responsibilities

The Executive Assistant provides high-level administrative support to the CEO and executive team, including calendar management, travel coordination, and meeting preparation. They act as a gatekeeper and strategic partner, handling confidential projects and ensuring efficient operations across the executive office.