Executive Assistant at US Auto Trust

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jan, 26

Salary

80000.0

Posted On

10 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking, Attention to Detail, Confidentiality, Communication Skills, Office Management Software, Calendar Tools, Microsoft Office Suite

Industry

Motor Vehicle Manufacturing

Description

Description US Auto Trust is a Premier Luxury Automotive Group! We are proud to have a stable of legendary brands such as Aston Martin, Lamborghini, Ferrari, Pagani, Czinger, Lotus and Cadillac. We are seeking a dynamic and highly organized Executive Assistant to support our COO at our Irvine, CA location. In this role, you will provide essential administrative and operational support, ensuring seamless day-to-day execution of tasks, scheduling, and communications. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment. Compensation: $70,000-$80,000/year Responsibilities: Organize, help prioritize, and respond to emails, calls, and take notes in meetings. Perform clerical and administrative tasks such as printing, copying, scanning & filing. Assist top executive(s) with scheduling and managing his calendar, ensuring all appointments and meetings are coordinated seamlessly. Answer and screen calls, relay messages accordingly. Prepare, format, and finalize a wide variety of documents with a high level of proficiency and detail (memos, reports, transaction docs, notices and other materials). Arrange travel plans, including flights, hotels, transportation, and itineraries for both business and personal trips. Assist with personal tasks such as errands, etc. Performs additional duties as assigned Requirements: Proven experience as an executive assistant or in a similar role. Strong organizational and multitasking skills with the ability to prioritize and meet deadlines. Exceptional attention to detail and accuracy. Ability to maintain confidentiality and handle sensitive information. Strong communication skills and ability to interact professionally with staff and external vendors. Proficiency in office management software, calendar tools (e.g., Google Calendar, Outlook), and Microsoft Office Suite (Excel, Word, PowerPoint). Ability to work independently and as part of a team in a fast-paced environment. What we offer: Competitive compensation Comprehensive benefits program, including health care options (medical, dental and vision) and 401k savings with company match. Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests. Values-driven culture built on integrity, professionalism, excellence and teamwork. We are a Drug Free, Tobacco Free, Non-Smoking (including e-cigarettes) company and Equal Opportunity Employer (EOE).

Responsibilities

The Executive Assistant will provide essential administrative and operational support to the COO, ensuring seamless execution of tasks and communications. Responsibilities include managing schedules, organizing meetings, and preparing various documents.