Executive Assistant (US) at Cadillac Formula 1® Team

Fishers, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

0.0

Posted On

20 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Interpersonal Skills, Discretion, Proactivity, Self-Motivation, Attention to Detail, Project Management, Scheduling, Logistics Coordination, Meeting Coordination, Travel Planning, Stakeholder Management, Confidentiality, Collaboration, Time Management

Industry

Spectator Sports

Description

The Cadillac Formula 1® Team is what happens when history, purpose and daring talent come together. Backed by TWG Global and GM, our team is uniquely positioned to disrupt Formula 1®, bringing a fresh perspective and an unrelenting drive for success. We have the energy of a start-up, with the ideas and originality of a business that always wants to lead, never wants to follow. We’re building everything from the ground up, from a high-performance car to an inclusive, values-driven culture. We show bold ambition. We combine leadership in innovation with excellence in execution. We are one team. We have the freedom to think differently, the opportunity to shape process and practice, an ego-free environment where people thrive on being challenged by those around them. A historic name behind us. Career-defining moments ahead. A New Chapter Begins. Fueled by bold ambition Play your part in getting us on the grid. Closing Date: December 29th 2025 As the Executive Assistant you will provide confidential and professional executive support to key stakeholders within The Cadillac Formula 1® Team, covering time zones across the globe during race season. You will ensure smooth day-to-day functioning, effective communication, and operational efficiency for the executives while enabling them to focus on strategic and performance-critical priorities. The role requires discretion, proactivity, and the ability to manage a fast-paced, high-pressure environment typical of motorsport operations. · Provide proactive, high-level executive level administrative support including calendar management, meeting coordination, and travel planning · Manage complex scheduling across multiple time zones, prioritizing conflicting demands with sound judgment and discretion · Act as gatekeeper and first point of contact for internal and external stakeholders · Prepare briefing materials, agendas, and presentations ahead of meetings and events · Organize and coordinate internal and external meetings, including logistics, attendee communication, and follow-up actions · Handle sensitive and confidential information with the utmost integrity · Arrange logistics, travel arrangements and attend race events and other related events for each stakeholder as needed · Assist with project tracking, deadline reminders, and light project management to ensure the stakeholder are always operating at peak effectiveness with regards to The Cadillac Formula 1® Team · Liaise across departments to ensure seamless communication and collaboration on each stakeholder’s behalf Driven by high performance What do you need to bring to the team? · Exceptional organizational skills and the ability to manage multiple priorities · Strong communication and interpersonal skills with professional discretion · Proactive, self-motivated, and able to work independently · High attention to detail and ability to work under tight deadlines · Experience supporting senior leadership in a high-pressure, fast-moving environment preferred · International travel experience and a global mindset is valuable · Familiarity with motorsport or commercial sports environments advantageous Please note: This role is subject to U.S. export control restrictions. Successful candidates must either be a U.S. Person (defined by U.S. law as U.S. citizen, U.S. permanent resident, asylee, or refugee) or a non-U.S. Person who is eligible to obtain any required export control authorization. A team like no other. The Cadillac Formula 1® Team challenges conventions and redefines success through bold ambition, cutting-edge innovation, and an unwavering commitment to precision and excellence—on and off the track. This includes offering 401k, generous time off and, as part of a global brand, huge potential for career development. As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply. At The Cadillac Formula 1® Team, all Team Members are expected to actively support and uphold our policies and procedures, including those focused on Environmental responsibility, Sustainability initiatives, Inclusion and Health and Safety practices. Please note that additional security checks may be required as part of the recruitment process. This may include a background check covering a minimum of the past five years and a criminal record check.

Responsibilities

The Executive Assistant will provide confidential and professional support to key stakeholders, ensuring smooth day-to-day operations and effective communication. Responsibilities include calendar management, meeting coordination, travel planning, and handling sensitive information.