EXECUTIVE ASSISTANT – TEMP-TO-HIRE

Location: Aliso Viejo, CA (Fully Onsite)
We are seeking a highly professional and detail-oriented Executive Assistant to provide direct support to our clients Chief Human Resources Officer (CHRO) and Chief Operating Officer (COO). This is a temp-to-hire, fully onsite role in Aliso Viejo, offering an exciting opportunity to be an integral part of a dynamic and growing organization.

QUALIFICATIONS:

• 5+ years of Executive Assistant experience supporting senior leadership, preferably in a fast-paced corporate environment.
• Strong technical proficiency with MS Word, Excel, and PowerPoint.
• Proven experience with event planning and executive-level calendar management.
• Strong organizational skills and meticulous attention to detail.
• Ability to work independently while maintaining a service-minded, roll-up-your-sleeves attitude.
• Experience in home building or related industry is a strong plus.
  This role requires a high level of professionalism, responsiveness, and discretion, setting the standard for service across the company. If you thrive in a dynamic environment and are looking for a long-term opportunity, we’d love to connect with you.
  Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
  Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

KEY RESPONSIBILITIES:

• Provide comprehensive executive support, including heavy calendar management, scheduling meetings, and organizing daily priorities.
• Plan and coordinate large-scale events and other corporate meetings.
• Prepare polished PowerPoint presentations and assist with internal and external communications.
• Manage expense reports, travel arrangements, and related logistics.
• Anticipate needs and proactively resolve scheduling conflicts to ensure efficiency and alignment.
• Serve as a point of contact for cross-functional teams and external partners with the utmost professionalism.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs