Executive Assistant at Valley Bank

Morristown, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

0.0

Posted On

28 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Project Management, Time Management, Confidentiality, Interpersonal Skills, Communication, Budget Monitoring, Expense Reporting, Organizational Skills, Customer Service

Industry

Banking

Description

Responsibilities include but are not limited to: * Manage correspondence and prepare meeting materials for key internal and external meetings. * Prepare documents, spreadsheets, slide presentations, agendas, financial reports, special projects, and other documents in support of objectives for the organization. * Regularly communicate with executives, internal partners and external parties on requests and ensure they are prepared for meetings and events. * Handle sensitive matters with a high level of confidentiality and discretion. Organize and maintain confidential data and information with the utmost integrity. * Prepare expense reports, process invoices and monitor budgets for areas supported. * Perform general office duties such as ordering supplies, maintaining records management system and assisting with daily operations. Qualifications Required Skills: * Ability to work fast and accurately under pressure, always maintaining professional disposition. * Impeccable organizational and time management skills with the ability to adapt when needed and juggle multiple priorities effectively. * High proficiency in Microsoft Office Suite including PowerPoint, Word, Excel, Outlook, and Teams. * A proactive and solution-oriented mindset, anticipating needs and taking initiative. * High level of interpersonal skills and professionalism to be able to interact with all levels of executives, both internally and externally, as well as Board members. * Ability to perform administrative duties using independent judgment and personal initiative and resourcefulness. * Strong project management skills. * Excellent communication skills (both verbal and written). * High level of integrity and the ability to maintain confidentiality with sensitive information. * Excellent phone and customer service skills. Required Experience: * High School Diploma or GED equivalent. A minimum of 8 years supporting Executives. Preferred Experience: * Associate's degree in office management or related field.

Responsibilities

The Executive Assistant manages correspondence, prepares meeting materials, and handles financial reports and budgets. They also coordinate communication between executives and external parties while maintaining strict confidentiality.