Executive Assistant at Vantage Aviation, LLC

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

27 Apr, 26

Salary

80000.0

Posted On

27 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Strategic Administrative Support, Project Management, Email Management, Calendar Management, Scheduling Meetings, Drafting Correspondence, eSignature Documents, Processing Orders, Travel Booking, Expense Filing, Event Planning, AI Tools Proficiency, Google Suite, Slack, Notion, Attention To Detail

Industry

Description

Salary: $65,000 - $80,000 CAD About Us Sam Demma Enterprises Inc. is looking for an Executive Assistant to join our growing team. We’re a company that provides unforgettable experiences at events across the globe. We reach over 100,000,000 people with our online videos and receive life changing messages from parents and kids on a daily basis. If you want to know that your work and effort makes a difference, this is for you. Working at Sam Demma Enterprises Inc. can also accelerate your career and give you the opportunity to work with world-class talent. We’re a team that loves what we do, and we all thrive on our ability to make an impact. What Applying Looks Like We keep it transparent and efficient. Here’s what to expect: 1-min intro video (Loom, Vidyard, or Google Drive – share your link below) Application review Interview with the Head of Organizational Development – values and culture fit Paid test project – complete a project that's representative of the work you would do as an EA Final call with Sam Demma Offer – if we’re both excited, we move forward fast What You’ll Do Providing strategic administrative and project management support for the executive Processing and managing emails and calendars. Scheduling internal and external meetings. Drafting and managing correspondence and communications on behalf of the executive, as appropriate. Setting up eSignature documents and ensuring proper completion. Initiating and completing orders and purchases. Booking travel and accommodations, and meticulously filing expenses. Extra bonus, you find the best deals. Planning and executing various team events and off-sites. Must be within 1-hour time zone difference from EST. 3+ years as an EA, reporting to one or more executives Experience working with executives in a rapidly growing environment, preferably in consulting/agency environments. Tech-savvy with the ability to learn and leverage AI tools Strong proficiency in Google Suite, Slack, Notion, and project management software Excellent written and verbal English communication skills Exceptional attention to detail, organization, and follow-through Ability to manage multiple tasks and priorities in a fast-paced environment Strong operational mindset. You like efficiency, structure, and clear processes Preferred Operations or project coordination experience Experience in process creation, documentation, or workflow optimization Work From Home - Flexible hours Training & Development Are You Up for the Challenge? This is not a job for the faint of heart. This is a role for the ambitious, the driven, and the ones who want to change the world. If you’re ready to step up and seize this once-in-a-lifetime opportunity, we want to hear from you.

Responsibilities

The Executive Assistant will provide strategic administrative and project management support to the executive, handling tasks such as processing emails, managing calendars, and scheduling internal and external meetings. Responsibilities also include drafting communications, managing eSignature documents, processing orders, booking travel, filing expenses, and planning team events.