Executive Assistant at Veeam Software

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jan, 26

Salary

131400.0

Posted On

11 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Event Planning, Confidentiality, Organizational Skills, Time Management, Interpersonal Skills, Attention To Detail, Multitasking, Flexibility, Problem Solving, Team Collaboration, Communication, Technology Proficiency, Growth Mindset, Humor

Industry

Software Development

Description

Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world’s biggest brands. The future of data resilience is here - go fearlessly forward with us. Are you an experienced Executive Assistant (EA) always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? Veeam Software is seeking an exceptionally bright, multitasking, and self-motivated individual to partner with members of our leadership team along with providing a great in-office experience. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with Executives is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. A good sense of humor is also a must. Responsibilities for this position include the ability to build strategic proactive business partnerships, to think and plan ahead, and manage time effectively. Key Job Responsibilities Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars. Manage complex calendars and scheduling with senior leadership, maintaining diplomacy and discretion. Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner. Organize, execute, and assist with team activities. Ensure well organized and up-to-date travel logistics, expense reports, and other administrative needs. Partner with EA team to manage onsite meals, events, and employee activities. Along with keeping the office well stocked with kitchen and office supplies. Liaise with property management on facility work orders as needed. Prioritize Inclusion, Diversity, and Equity Initiatives for your executives. Have fun at work and help others to do the same. Basic Qualifications 5+ Years supporting high level executives Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.) This role is currently working onsite (3 days per week) and is expected to work onsite for the majority of working hours with the flexibility to work remotely on a limited basis. Note: some positions may be fully remote and will be noted as such. Experience in a fast-paced, high-tech company Ability to learn new technologies / applications Excellent interpersonal and time management skills Growth mindset and curiosity to learn and grow Benefits Medical, dental, and vision coverage starting on day one (multiple plan options) Flexible Spending Accounts (FSA) and Health Savings Account (HSA) options Employer HSA contributions (for HDHP participants) Life and AD&D insurance (employee, spouse/partner, and child options) Company-paid short-term and long-term disability insurance Supplemental individual disability insurance (IDI) 401(k) plan with dollar-for-dollar match up to $6,000 annually Paid Holidays Unlimited PTO 3 global VeeaMe Days per year: company-wide closures for employees to take a break, disconnect, and focus on self-care Paid parental leave: 8 weeks for all new parents, 16 weeks for the birthing parent (combination of paid leave and disability) Family planning support: fertility, adoption, surrogacy, and parental resources Veeam Care Days: 24 hours paid time for volunteering Employee Assistance Program Mental health support Additional voluntary benefits: accident, critical illness, hospital indemnity, legal, identity theft protection, commuter benefits, pet care Professional training and education, on-demand learning libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and Global Day of Learning #LI-JW1 The salary range posted is On Target Earnings (OTE), which is inclusive of base and variable pay. When making an offer of employment, Veeam will take into consideration the candidate’s expectations, experience, education, scope of responsibility for the role, and the current market demands. United States of America Pay Range $92,000—$131,400 USD Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential. Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice. The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes. By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice. By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.

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Responsibilities

The Executive Assistant will proactively coordinate with leadership to plan and organize events, manage complex calendars, and handle time-sensitive information. They will also assist with team activities and ensure smooth office operations.