Executive Assistant at VEIR

Woburn, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Apr, 26

Salary

120000.0

Posted On

05 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Communication, Relationship Building, Organization, Detail Orientation, Problem Solving, Calendar Management, Event Planning, Team Collaboration, Adaptability, Discretion, Proactivity, Resourcefulness, Leadership Support, Workflow Improvement, Trust Building

Industry

Utilities

Description

WHY VEIR? VEIR is enabling a new generation of compact, efficient, high-power, and long-distance power delivery solutions, solving bottlenecks that exist across the entire electricity value chain, from generation through to data center server racks. VEIR's low voltage superconducting solutions are enabling new power delivery architectures in the world’s largest data centers and our higher voltage solutions are poised to revolutionize the development of electricity transmission and distribution lines. VEIR is preparing for rapid growth as we seek to solve critical challenges facing data center developers, electricity generation developers, and utilities around the world. The Role We are seeking a highly adaptable, proactive Executive Assistant to support VEIR’s executive leadership team in a fluid, evolving role that spans traditional executive support and broader business enablement across People & Culture, Sales, Marketing, Product, and Engineering. This is a “get it done” role for someone who is naturally resourceful, solution-oriented, and energized by complex, fast-moving work. You’ll help senior leaders stay focused on what matters most by anticipating needs, removing friction, and moving work forward with confidence and discretion. Strong written communication and relationship-building skills are essential. You’ll represent executives, shape internal and external messaging, and build trusted relationships across the organization. This role is a great opportunity for an experienced Executive Assistant or someone with a strong generalist background who is comfortable owning ambiguous projects, supporting senior leaders, and driving work across the organization, with the potential to grow into a broader Executive Operations leadership role. In the first 3 months you'll Support 2–3 members of the executive team across People & Culture, Sales & Marketing, Product, and Engineering Learn executive working styles, priorities, communication preferences, and operating rhythms Independently manage calendars, scheduling, meeting logistics, and travel Draft and edit executive communications (emails, agendas, follow-ups) with guidance Support execution of executive team meetings, leadership meetings, and internal and external events Assist with planning and coordination of executive dinners and team events Begin partnering with People & Culture, Sales, and Marketing teams to understand workflows and expectations Build trust through attention to detail, follow-through, and strong written communication In the first 6 months you'll Ramp up to supporting 3–4 executives effectively and confidently Anticipate executive needs with minimal direction Own calendars, meetings, and communications end-to-end for supported leaders Serve as a primary point of contact for executive logistics and coordination Take ownership of planning and execution for: Executive team dinners and offsites Industry events and related client, partner, and team social engagements Partner closely with Sales and Marketing to strategically support industry conferences and events Collaborate with People & Culture on leadership meetings, internal communications, and culture initiatives Identify inefficiencies and propose improvements to executive workflows and processes Be recognized as a reliable, solution-oriented partner who gets things done By the end of the first year you will have Operate as a trusted, strategic partner to executive leaders Fully own executive operating rhythms, planning cadence, and coordination across teams Plan and execute high-profile internal and external events, including board meetings, team offsites, and customer-facing events, ensuring a seamless, high-quality experience Represent executives confidently in cross-functional interactions and external engagements Drive cross-functional alignment by connecting People, Sales, Marketing, Product, and Engineering teams Own recurring leadership processes and executive-level initiatives Lead special projects tied to company-wide priorities Help define and scale executive support and operations as VEIR grows Demonstrate readiness to take on broader Executive Operations leadership responsibilities To be successful in this role 5+ years of experience as an Executive Assistant or in a similar role Experience supporting multiple leaders and managing competing priorities Demonstrated ability to communicate clearly in writing and verbally Experience partnering with HR, Sales, Marketing, or supporting events is a strong plus High proficiency with calendar tools, email, and productivity software You are: A strong written communicator who can represent leaders clearly and professionally A natural relationship builder who earns trust quickly Highly organized, detail-oriented, and dependable Resourceful and solutions-focused—you see possibilities, not problems Comfortable with ambiguity and changing priorities Discreet, thoughtful, and confident working with senior leaders VEIR is committed to equal pay for equal work in its compensation practices. The base salary range for this position in the U.S. is $100,000 - $120,000 per year + equity + benefits. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications, job level, supervisory status, and location. BENEFITS & PERKS Healthcare coverage with 100% employer paid premiums for medical, dental, and vision 401(k) Retirement Savings Program 12 Company Holidays + unmetered PTO 12 Weeks 100% Paid Parental Leave for all new parents Stock Options Employee Assistant Program (EAP) Regular teambuilding, off-sites, and lunch & learns EQUAL OPPORTUNITY: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation. We strive to respect the dignity and ‎‎independence of people with disabilities and are committed to giving them the same ‎‎opportunity to succeed as all other employees. To all recruitment agencies: VEIR does not accept agency resumes. Please do not forward resumes to our jobs alias, VEIR employees, or any other organization location. VEIR is not responsible for any fees related to unsolicited resumes.

Responsibilities

The Executive Assistant will support the executive leadership team by managing calendars, scheduling, and communications while also assisting with planning and executing meetings and events. The role requires anticipating executive needs and driving work across various teams within the organization.