Executive Assistant at Ventura Air Services Inc

Denver, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Apr, 26

Salary

0.0

Posted On

01 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Time Management, Organizational Skills, Problem Solving, Microsoft Office, Project Management, Confidentiality, Flexibility, Adaptability, Event Planning, Scheduling, Coordination, Attention to Detail, Team Player, Client Management, Household Management

Industry

Airlines and Aviation

Description

Description We are currently looking for an Executive Personal Assistant (EPA) to be the supportive force that empowers our CEO. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have previous experience working remotely and in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations. This is a unique hybrid of strategic personal and executive assistant. Objectives of this Role With a primary responsibility of supporting the CEO, approximately fifty percent of the EPA’s time will be to provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. The remaining fifty percent will be providing personal support for the CEO and family Maintain and refine internal processes that support to the highest-ranking executive’s company-wide, coordinating internal and external resources to expedite workflow Manage communication between upper management and employees, liaising with internal and external stakeholders on various projects and tasks Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld Daily and Monthly Responsibilities Manage professional and personal scheduling for CEO, including agendas, email, calls, travel arrangements, client management, and other company logistics (ie; organization, time management, communication) Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives Other personal assistant duties could include vacation planning, coordinating travel for extended family, manage master calendar of appointments and maintenance, and other household duties, work side by side with CEO’s family for planning and coordinating events. Manage one-off initiatives and other ad-hoc projects (ie; project and task management) Additional duties as assigned Requirements 2 years’ experience in an administrative role reporting directly to upper management Superb written and verbal communication skills Strong time-management skills and the ability to organize and coordinate multiple projects at once Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge Ability to keep company, personal and CEO confidences Acts as eyes and ears for the leadership team, make recommendations as needed Remote/Hybrid position within 1 hour drive to the Denver/Boulder Colorado area Physical Requirements: Sedentary work. Exerting up to 10 pounds of force occasionally and/ or negligible amount of force frequently or constantly to lift, carry, push or otherwise move objects. Sedentary work involves sitting most of the time. Job requires employee to sit for extended periods of time without being able to leave the work area. Repetitive motion, substantial movements (motions) of the wrists, hands, and/ or fingers. Typing or otherwise working primarily with fingers. Must be able to comprehend instructions, interpret documents, and apply abstract principles to a wide range of complex tasks. Ability to understand the meanings of words and effectively respond, analyze information and write reports, and comprehend complex issues and communicate effectively to diverse groups. Job requires employee to preform basic arithmetic accurately and compute rates and percentages. Must be able to communicate effectively and professionally (verbally and in writing) as appropriate for the needs of the audience. Regular and dependable attendance and punctuality is required.

Responsibilities

The Executive Personal Assistant will primarily support the CEO and the executive team, ensuring that company goals are met and operations run smoothly. Responsibilities include managing scheduling, communication, and various personal tasks for the CEO and their family.