Executive Assistant at Vermont Law and Graduate School

Royalton, Vermont, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

32.0

Posted On

15 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication Skills, Time Management, Organizational Skills, Microsoft Office Suite, Confidentiality, Event Coordination, Record Keeping, Problem Solving, Customer Service, Diversity and Inclusion, Scheduling, Attention to Detail, Interpersonal Skills, Adaptability, Team Collaboration

Industry

Description

Description Executive Assistant to the Vice Dean for Students and Interim VP for DEI Deans' Office Full-time, non-exempt, 37.5 hours/week $26-32/hour On-Campus Reports to: Vice Dean for Students, Interim VP for DEI Position Summary: The Executive Assistant to the Vice Dean for Students and Interim Vice President for Diversity, Equity, and Inclusion is an integral member of the Deans’ office team. The Executive Assistant will provide support for the operation of the Deans’ office, working closely with the administrative team, and in collaboration with other offices and support teams. This is a residential position; on-campus presence is required. Key Duties and Responsibilities: Act as the first point of contact for students. Provide information, explain and enforce standard policies and procedures, process requests, and resolve issues by referring students to the correct department or person as necessary. Schedule meetings, and work to develop adaptive scheduling as needed throughout the academic year to meet cyclical needs. Arrange and organize institutional and departmental events including, but not limited to receptions, dinners, conferences, workshops, and programs. This includes coordinating dates with calendars and schedules, arranging for food, rooms, technology, invitations, publicity, and monitoring attendance. Draft, revise, and proofread documents including minutes, reports, policies, manuals, correspondence, etc. Implement and maintain filing, record-keeping, and reporting systems manually and electronically, including basic ability to work with spreadsheets and data. Provide the main administrative support for academic accommodations including scheduling meetings, drafting correspondence, organizing in-class student accommodations in alignment with documented needs, and maintaining all related accommodations files. Organize and maintain the office space. Order supplies, screen and distribute mail, and respond to routine correspondence. Answer phone calls in a polite and professional manner. Welcome visitors and students and direct them to the appropriate department. Performs other related duties as assigned. Requirements Required Education, Skills, and Experience: Associate’s degree required; bachelor’s degree preferred. Minimum of two years’ experience in an administrative support position or related role. Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints. Experience arranging travel and accommodations. Experience managing complex calendars and schedules. Strong written and verbal communication skills. Ability to use discretion in handling confidential and sensitive information. Ability to handle multiple priorities with tight deadlines in a fast-paced environment. High level of proficiency with Microsoft Office Suite. Must be able to adapt to new and emerging technology as established and communicated by the law school. Ability to work independently to accomplish goals, and also participate as an engaged member of the Deans' Office team. Excellent time management, planning, administrative, and organizational skills; good writing and math skills; strong intercommunication skills including the ability to interact courteously and efficiently with a wide variety of individuals both inside and outside of VLGS. Knowledge of higher education administration or legal office procedures preferred. Excellent planning, administrative, organizational, and interpersonal communication skills. Other Requirements: • 85% computer related work. • Primary work is done sitting and/or standing at desk. • Must be able to work legally within the United States without sponsorship. • Ability to perform all essential functions of the job with or without basic accommodations. Application Requirements: Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at https://www.vermontlaw.edu/community/about-vls/employment-opportunities or email required documents to Christine Saul, csaul@vermontlaw.edu. As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at jobs@vermontlaw.edu. Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status. PM20

Responsibilities

The Executive Assistant will provide support for the operation of the Deans’ office, acting as the first point of contact for students and managing administrative tasks. Responsibilities include scheduling meetings, organizing events, and maintaining filing systems.