Executive Assistant at VERO BIOTECH INC

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Apr, 26

Salary

0.0

Posted On

17 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Executive Support, Operations, Microsoft Office Suite, Organizational Skills, Communication Skills, Interpersonal Skills, Collaboration, Metrics Reporting, Presentation Preparation, Documentation Management, Logistics Coordination, Vendor Management, Attention to Detail, Life Sciences Experience, Team Leadership

Industry

Pharmaceutical Manufacturing

Description

Job Details Job Location: Atlanta, GA 30313 Position Type: Full Time Job Shift: Any Position Summary The Executive Assistant provides high-level administrative and operational support to the Chief Technology Officer (CTO) and the Operations/Engineering leadership teams. This role focuses on coordinating projects, managing information flow, compiling performance metrics, and ensuring smooth execution of organizational priorities. The Executive Coordinator acts as a central hub for communication and follow-through, bridging strategic objectives with day-to-day operations. Essential Duties and Responsibilities Leadership Coordination Support the CTO and leadership team by organizing meetings, preparing agendas, and proactively tracking action items. Coordinate communications across departments to ensure alignment with organizational priorities. Manage scheduling logistics and assist with travel and event coordination as needed. Develop and distribute detailed and accurate materials and agendas to ensure leadership meetings are structured and productive. Project & Program Support Assist in planning, monitoring, and reporting on Operations and Engineering initiatives. Maintain project trackers, timelines, and documentation to ensure accountability across workstreams. Facilitate collaboration between stakeholders to ensure deliverables are completed on schedule. Metrics & Reporting Compile weekly and monthly operational metrics across manufacturing, supply chain, quality, and R&D. Prepare dashboards and standardized reporting templates to track progress toward KPIs and strategic objectives. Support quarterly reporting cycles with data summaries and presentation materials. Presentation & Documentation Support Assist in preparing executive-level presentations for Board meetings, strategy reviews, and quarterly business reviews Draft memos, updates, and communication materials for leadership distribution. Ensure consistency in formatting and messaging across departmental documentation. Operational Coordination Organize logistics meetings, workshops, and offsite sessions. Support administrative functions such as onboarding coordination, vendor arrangements, and document management. Act as a liaison across teams to ensure timely updates and follow-through on key initiatives. Qualifications Qualifications 3–5 years of experience in project coordination, executive support, or operations roles. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, project management tools). Strong organizational skills with attention to detail and ability to manage multiple priorities. Excellent communication and interpersonal skills; able to collaborate across diverse teams. Experience in life sciences, medical devices, or manufacturing/engineering environments is preferred. Preferred Qualifications • Five plus prior experience in mid- to senior-level administration, business, pharmaceuticals, medical device or biotech, hospital or medical, management, or related field.• IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred but not required • Bachelor’s degree in business administration or related field preferred but not required Supervisory Responsibilities None Competencies • Comfortable in a fast-paced environment with multiple tasks and projects at hand. • Able to organize and manage large amounts of files, tasks, schedules, and information. • Self-directed and able to work without supervision. • Energetic and eager to tackle new projects and ideas. • Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed.

Responsibilities

The Executive Assistant provides high-level administrative and operational support to the CTO and leadership teams, focusing on project coordination and information management. This role ensures smooth execution of organizational priorities and acts as a central hub for communication.