Job Description :

THE OPPORTUNITY

At BC Ferries, we connect communities and shape coastal life—every day. We are currently seeking a highly skilled and trusted Executive Assistant to provide critical support to our Vice President, Strategy & Planning, a key leader shaping the future of our organization.
As Executive Assistant, you play a pivotal role in ensuring the smooth and efficient operation of the VP’s office. You are discreet, highly organized, and proactive, with a proven ability to manage sensitive information and juggle competing priorities with confidence and professionalism.

Reporting to the VP, Strategy & Planning, you add value by key areas of oversight such as:

• Providing high-level, confidential administrative support to the Vice President;
• Assisting with projects and information that is highly sensitive in nature including Board and Commissioner level material, ensuring deadlines are met;
• Collecting and preparing information for use in discussions and meetings of Executive staff and outside individuals as well as for the department team;
• Coordinating, creating, editing and assembling slides for presentations that includes executive level information;
• Makes administrative decisions, handles correspondence on behalf of the VP and schedules calendar appointments
• Managing a highly active and fast-paced calendar of meetings, appointments, travel, and events, ensuring the VP’s schedule is well-organized and prioritized. Making independent scheduling decisions on behalf of the VP to optimize time and commitments;
• Arranging department and group meetings, speaking engagements, conferences and large functions ensuring all necessary information and support is available;
• Coordinating and making travel arrangements for the VP;
• Overseeing the department budget tracking, invoicing, purchase orders and variance reporting;
• Supporting Freedom of Information (FOI) requests as divisional representative;