Executive Assistant at Weir

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

12 Apr, 26

Salary

0.0

Posted On

12 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Communication Skills, Planning, Organization, Professionalism, Adaptability, Dependability, Microsoft Office, Attention to Detail, Confidentiality, Scheduling, Expense Management, Stakeholder Management, Travel Coordination, Document Management, Problem Solving

Industry

mining

Description

Executive Assistant to the Regional Managing Director - APAC and Regional Finance Director - APAC Weir Minerals Brisbane Hybrid Be the trusted partner to our Regional Managing Director of Weir Minerals APAC and the Regional Finance Director of Weir APAC! In this pivotal role, you’ll provide high‑level executive, secretarial and administrative support that enables our senior leaders to deliver strategic and business objectives. You’ll be at the centre of the APAC regional leadership agenda—shaping calendars, conversations and outcomes across the business. You’ll collaborate widely, gain unique exposure to strategic decision‑making, and play a visible role in supporting our growth across the region. Why choose Weir: Be part of a global organization dedicated to building a better future: At Weir, the growing world depends on us. It depends on us constantly reinventing, quickly adapting and continually finding better, faster, more sustainable ways to access the resources it needs to thrive. And it depends on each of us doing the best work of our lives. It’s a big challenge – but it is exciting. An opportunity to grow your own way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must take. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives. Feel empowered to be yourself and belong: Weir is a welcoming, inclusive place, where each individual’s contribution is recognized and all employees are encouraged to innovate, collaborate and be themselves. We continually focus on people and their wellbeing. We believe in fairness and choose to be honest, transparent and authentic in everything we do. Key Responsibilities: Provide high level executive support, including the coordination of visits, preparing travel itineraries, reviewing incoming emails, handling requests and providing scheduling advice, expense management and processing, and high-level calendar management. Monitor workflow approvals for travel, capex, employment requisitions, pay authorisations, gifts and hospitality, annual leave, expenses, credit notes, and purchase orders. Act as the principal contact point for internal and external stakeholders. Manage confidential and sensitive documentation with appropriate discretion. Alert the leaders to matters requiring immediate attention and escalate those issues in their absence, in conjunction with senior staff. Correspondence on behalf of the RMD and RFD, including company-wide notices. Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture. Job Knowledge/Education and Qualifications: Prior experience in a senior Executive Assistant role within a global business. Advanced communication skills - clear written and verbal communication with the ability to present to groups. Strong planning and organisation: prioritising, scheduling, and coordinating multiple stakeholders and tasks. Professionalism, adaptability and dependability—calm under pressure, responsive, and accountable. Intermediate to advanced Microsoft Office suite skills. Sound reasoning, numeracy and attention to detail. Proven experience in managing confidential information with the utmost discretion. Founded in 1871, Weir is a world leading engineering business with a purpose to make mining operations smarter, more efficient and sustainable. Thanks to Weir’s technology, our customers can produce essential metals and minerals using less energy, water and waste at lower cost. With the increasing need for metals and minerals for climate change solutions, Weir colleagues are playing their part in powering a low carbon future. We are a global family of 11,000 uniquely talented people in over 60 counties, inspiring each other to do the best work of our lives. For additional information about what it is like to work at Weir, please visit our Career Page and LinkedIn Life Page. Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status. #minerals #LI-SC1 We are Weir. And the growing world depends on us. It depends on us constantly reinventing. Quickly adapting. Continually finding better, faster, more sustainable ways to access the resources it needs to thrive. And it depends on each and every one of us doing the best work of our lives. It’s a big challenge – but it’s exciting. And it’s one we can’t wait to be part of. Thank you for your interest in joining us.

Responsibilities

Provide high-level executive support to senior leaders, including managing calendars, travel itineraries, and correspondence. Act as the principal contact point for stakeholders and manage confidential documentation with discretion.