Executive Assistant at Western Digital

George Town, Penang, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

0.0

Posted On

30 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Planning, Expense Reports, SOW Management, PO Management, M365, Co-Pilot, Briefing Documents, Travel Management, Confidentiality, Organization, Attention To Detail, Written Communication, Verbal Communication, Initiative, Time Management

Industry

Computer Hardware Manufacturing

Description

Company Description At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage. Job Description We are seeking a dynamic, driven and organized Executive Assistant (EA) to support the VP of Quality. In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of the Executives while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced environment. You must have a can-do attitude, and be willing to pitch in and help others, to execute effectively and efficiently. You will need to have strong attention to detail and ability to manage competing priorities. A strong written and verbal communication skills, and ability to maintain the utmost level of professionalism is required. The ability to take initiative and to work both independently and as part of a team is vital. Supporting Executives for a company spread across the globe, at times you will need to be flexible with working hours, and self-time management will be necessary. ESSENTIAL DUTIES AND RESPONSIBILITIES: Calendar Management: ensure the Executive’s time is well organized and used to best support the goals of the VP of Quality and the broader company. Meeting Planning and Organization: Support planning and organizing of internal and external meetings, team offsites, country visits, and other meetings. General Enquiries: Act as the source for enquiries and refer routine matters to appropriate parties. Tool Management: Manage expense reports, SOW’s and PO’s, and become savvy with WD’s internal tools such as M365, Co-Pilot etc. Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips. Projects: Work on special projects, as needed. Travel: Manage Executive travel needs, including planning optimum travel arrangements Community: Build the necessary communities to further drive your own development, and to support your peers across the business. Qualifications REQUIRED: Experience supporting Vice Presidents (or equivalent) of a large company Highly organized, resourceful, and detail-oriented Ability to prioritize and manage multiple tasks at the same time Ability to work unsupervised Utmost integrity and professionalism Preferred : Excellent written and oral communication skills Excellent time management skills Must be a team player, able to work across multiple different teams Ability to carefully manage the time of the Executive Skills : Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint Additional Information WD thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. WD is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [email protected] to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to WD Ethics Helpline or email [email protected]. Job Type (exemption status): Exempt position - Please see related compensation & benefits details below Business Function: Administration Work Location: Bayan Lepas PN1--LOC_WDT_MY0703

Responsibilities

The Executive Assistant will manage the Executive’s calendar, support meeting planning and organization for internal/external events, handle general inquiries, and manage administrative tools like expense reports, SOWs, and POs. This role also involves managing briefing documents, coordinating travel needs, and working on special projects as required.