Executive Assistant at Westpac New Zealand

, , New Zealand -

Full Time

Start Date

Immediate

Expiry Date

28 Dec, 25

Salary

0.0

Posted On

29 Sep, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Planning, Organisational Skills, Interpersonal Skills, Communication Skills, Discretion, Adaptability, Resilience, Event Organising, Problem Solving, Collaboration, Professionalism, Attention to Detail, Strategic Thinking, Time Management, Confidentiality, Networking

Industry

Banking

Description

Executive Assistant to the MD, Institutional and Business Banking Permanent full-time role Located in Britomart, Auckland Mō te tūranga | About the Role We have an exciting opportunity for an experienced Executive Assistant to support the Managing Director, Institutional and Business Banking (IBB). You will have exceptional planning and organisational skills and the ability to manage multiple tasks. You will be the epitome of professionalism and always seek out new and better ways of working. As a great EA, you will anticipate the next steps, pre-empt what’s required, and maintain a strategic lens on your work. You will be adept at thinking outside the box and planning ahead. You will be detail-oriented, with the drive and energy to make this varied role look seamless. In addition to your superior interpersonal and organisational skills, you will have proven experience in a similar Executive Assistant role. You will pride yourself on working collaboratively with people at all levels to ensure the executive suite is an effective and enjoyable place to work. Key responsibilities include: Maintain, uphold, and protect the professional image of the Managing Director's office, both internally and externally. Use discretion to manage and close out issues of lesser importance, particularly in relation to communications, correspondence, and diary management. Maintain effectiveness when experiencing major changes in work tasks or the work environment. Work within new structures, processes, requirements, or cultures. Identify areas where new or improved processes can be adopted to enhance the performance of the office. Organising events with stakeholders and customers as well as leadership offsites. Build and maintain strong internal networks across the Bank to facilitate smooth operations. Foster excellent working relationships with the IBB leadership team, and fellow Executive Assistants. Nā tāu rourou | What will you bring? 7+ years experience, in an Executive Assistant role, in large complex, corporate environments combined with proven success supporting a General Manager or Senior Executive. Ability to work in a dynamic, time-constrained environment at pace, with composure and professionalism. Resilience and adaptability to handle high-level work and the pressure that comes with it. Confidence when dealing with senior staff and the ability to remain unphased by hierarchy. Discretion is key; you will be entrusted with confidential information and must maintain this trust with professional etiquette. Strong and clear communication skills with a polished presentation. Westpac Hei Wāhi Mahi | Working at Westpac In addition to immersing yourself in a supportive team environment, you'll receive some great job perks and benefits including: 4 weeks standard holiday + 5 additional days of wellbeing leave to support you to be your best Additional purchased leave options up to 4 weeks per year Banking benefits, insurance discounts and superannuation scheme Growth and development – we provide opportunities for development and promote internal mobility Recognition - we recognise and reward our star performers School holiday subsidy - help you balance work and family during school holiday 2 Volunteer days per year Ko mātou tēnei | Our Organisation At Westpac, we’re working together to build a fairer and stronger New Zealand for our people, customers, and communities. For over 160 years we’ve been driven by our purpose to Create Better Futures Together. What makes us unique are the incredible people we’re lucky enough to have walk through our doors every day. The giant ‘W’ on our building doesn’t just stand for Westpac – it says, double you. We’re a place that values, rewards and recognises individuality. Where you can be your whole self, your true self, and your best self. We’re recognised as a place where talent is developed, where passions are fuelled and where ambitions of all shapes and sizes thrive. And it all starts with you! Tono mai ināianei! | Apply Now! Apply today with your CV and Cover Letter. The people of Aotearoa, New Zealand hail from many cultures and backgrounds. At Westpac New Zealand, we draw on this enormous talent pool to cultivate a team rich in ability and empowered to reach its full potential. Our aim is to be brave challengers, celebrating our differences and relentlessly advocating for our customers. It starts with us – we believe that when we care deeply and do our best for our people, they’ll do their best for our customers. We encourage people from all walks of life to apply, including those who are neurodiverse, have chronic health conditions or disabilities – your attitude and passion are as important to us as your experience, qualifications and capabilities. Mahi tahi tātou, kaha ake tātou | Together Greater Applications close: 8 October 2025 Our culture is rich with stories of how our people like to help, our customers, our community and each other. This is reflected through flexible working arrangements to ensure that our people have a balance in their life with those things that are important to them. Through ensuring that we provide opportunities to everyone regardless of what society throws at them, we are a safe place to work where you are treated equally and appreciated.

Responsibilities

The Executive Assistant will support the Managing Director by managing communications, correspondence, and diary management while maintaining the professional image of the office. They will also organise events and build strong internal networks to facilitate smooth operations.