Executive Assistant (WFH) at Staff4Me

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

08 Feb, 26

Salary

0.0

Posted On

10 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail-Oriented, Systems Thinking, Project Execution, Tech-Savvy, Communication, Time Management, Efficiency, Follow-Through, Curiosity, Adaptability, Event Coordination, HR Processes, Finance Processes, Digital Filing, Workflow Management, Automation

Industry

Human Resources

Description

We’re seeking a high-capacity, tech-forward Executive Assistant to support Josh Linkner—5x tech entrepreneur, 2x New York Times bestselling author, venture capitalist, and globally sought-after keynote speaker. This isn’t a traditional admin role; it’s a dynamic opportunity for someone who thrives in fast-paced environments, loves to bring structure to complexity, and is excited to be embedded at the center of innovation, entrepreneurship, and thought leadership. This full-time role blends high-level executive support with project execution, systems thinking, and direct exposure to the inner workings of venture capital, public speaking, content creation, and high-growth business building. 1. Executive Support & Calendar Architecture (60%) ● Own and optimize a fast-moving, ever-changing calendar—balancing speaking engagements, board meetings, venture-related work, and media opportunities. ● Book and manage complex travel, across time zones, with precision and proactive thinking. ● Field inbound communications, prioritize what matters, and ensure nothing slips through the cracks. ● Draft correspondence, prepare briefing materials, and support day-to-day execution at the highest level. 2. Project Execution & Systems Thinking (15%) ● Lead and support business and personal special projects from start to finish—bringing structure, follow-through, and calm to the chaos. ● Build and maintain streamlined workflows, leveraging tech and tools. ● Proactively identify opportunities to increase efficiency and give time back to the executive. 3. Strategic Support & Executive Leverage (15%) ● Provide behind-the-scenes support for high-level meetings, including board meetings, investor discussions, keynote prep, and venture-related engagements. ● Track follow-ups, action items, and deliverables that arise from strategic conversations—and ensure they’re executed with excellence. ● Help translate ideas into structured plans and next steps, enabling faster decisions and greater momentum across ventures. ● Act as an extension of Josh in managing critical priorities and building capacity for high-impact work. 4. Administrative Operations (10%) ● Help manage office systems, digital filing, and administrative workflows. ● Support HR and finance processes (vendor coordination, expense reports, onboarding). ● Coordinate logistics for events, team meetings, and offsites You Might Be a Fit If You... ●Are extremely detail-oriented and excellent at precision follow-through. ● Are a natural systems thinker who can break down complexity into elegant execution. ● Love the blend of big picture + precision—you can spot a typo and organize a board meeting in the same day. ● Are curious, tech-savvy, and deeply comfortable with modern productivity tools and automation—including using AI to increase efficiency, unlock capacity, and generate net-new ideas. ● Are hungry to learn, humble in your approach, and motivated by growth. ● Have a no-task-too-small attitude and thrive in high-energy, fast-moving environments ●2–5 years of experience in executive support, operations, or chief-of-staff-like roles. ● Strong capability in modern productivity and communication tools (Google Workspace, HubSpot, Slack, etc.). ● Excellent verbal and written communication, discretion, and time management. ● Proven ability to handle ambiguity and juggle competing priorities with grace. ● Bonus points for experience in startups, venture capital, media, or fast-paced environments. Job type: Fulltime Shift Schedule: Monday to Friday 7:00am to 3:00pm PST

Responsibilities

The Executive Assistant will provide high-level executive support, manage a dynamic calendar, and lead special projects. This role requires a blend of strategic support and administrative operations to enhance efficiency and productivity.