About the job

Wills Transfer Limited is looking for a highly organized, professional, and proactive Executive Assistant to the President to join our team.

Reporting directly to the President, the Executive Assistant will provide day-to-day administrative and organizational support while helping ensure priorities, meetings, communications, and commitments are managed effectively.

• This is an ideal opportunity for an experienced administrative professional who enjoys working in a fast-paced environment, takes pride in staying one step ahead, and is comfortable interacting with employees and leaders throughout an organization. As Executive Assistant to the President, you will:Manage a busy and changing calendar, including coordinating meetings, appointments, and scheduling priorities.
• Organize meetings by preparing agendas and materials, coordinating logistics, recording notes when required, and tracking follow-up items.
• Support the management of correspondence and communications and help identify items requiring timely attention.
• Coordinate business travel, accommodations, itineraries, and related arrangements.
• Prepare, edit, and format presentations, reports, correspondence, meeting materials, and other documents.
• Coordinate leadership meetings, company events, and other activities involving the President.
• Maintain confidential records, documents, and information with a high degree of discretion.
• Track deadlines, commitments, and outstanding action items and help ensure appropriate follow-up.
• Act as a professional point of contact between the President and employees, customers, vendors, and other external stakeholders.
• Assist with special projects and administrative initiatives across the organization.
• Identify opportunities to improve organization, communication, and administrative processes.
•  We are looking for someone with:Approximately 3–5 years of executive assistant or related experience.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent attention to detail and a strong commitment to accuracy and follow-through.
• Strong written and verbal communication skills.
• Sound judgment and the ability to handle confidential and sensitive information appropriately.
• A proactive approach and the ability to anticipate needs and take initiative.
• Confidence interacting professionally with employees, senior leaders, customers, and external partners.
• The ability to remain flexible and composed when schedules or priorities change.
• Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other standard office technology.
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