EXECUTIVE ASSISTANT

The Executive Assistant provides assistance and support to the School Principal at Pearson School to ensure the effective and efficient operation of the school. The Executive Assistant is responsible for the processing and maintenance of highly confidential and non-confidential correspondence and data. The Executive Assistant will serve as the front line in greeting students, staff, parents, and visitors in an effective manner and style that contributes to the overall positive public relations of the district.
QUALIFICATIONS: Minimum of a two-year degree in clerical/office management or several years of experience performing, at a high level, the duties and responsibilities associated with this position. Must possess strong organizational, problem-solving, communication, and computer application skills.

DUTIES AND RESPONSIBILITIES (Vary by Location):

• Prepare written correspondence, forms, schedules, or reports using the computer.
• Prepare school communication as requested.
• Maintain the School Calendar of Events.
• Monitor and process personnel time records in Aesop, including leave requests and reports.
• Update handbooks and other documents as assigned.
• Receive, store, and issue supplies and equipment while maintaining inventory.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Assist with the coordination of faculty meetings and school activities.
• Maintain inventory of fixed assets, equipment, and supplies.
• Receive incoming calls, external and internal, take reliable messages, and route them to appropriate staff.
• Answer the door for staff, students, parents, and visitors ensuring all are signed in at the office.
• Submit classroom lunch counts to the cafeteria daily.
• Coordinate and Schedule Administrator’s Meetings and maintain the Administrator’s calendar.
• Schedule and arrange Professional Development for staff, inclusive of creating Purchase Orders for securing the training.
• Maintain Data Spreadsheets on a variety of topics.
• Fulfill Records Requests.
• Maintain faxes, electronic mailings, and phone calls.
• Execute written communication (parent, legal, admin, staffing, OOD schools).
• Maintain records of student technology device assignments.
• Maintain physical and computerized files, including mailing lists, student records, visitor logs, office communication, and grade reports.
• Daily interoffice and USPS postage and mailing.
• General office responsibilities.
• Coordinate and publish transportation.
• Create POs for purchasing.
• Register students ensuring all required information is collected and verified.
• Enter students into Power School.
• Set up student and teacher schedules in PowerSchool.
• Accurate verbal communication and delivery of administrative directions involving the executing of Field Trip requests received from teaching staff
• Perform other duties as directed.

REQUIREMENTS:

• Must pass federal and local background checks
• Must have reliable transportation
• Must complete all pre-employment requirements before the start date.
• Must be able to lift 50 pounds.

• Prepare written correspondence, forms, schedules, or reports using the computer.
• Prepare school communication as requested.
• Maintain the School Calendar of Events.
• Monitor and process personnel time records in Aesop, including leave requests and reports.
• Update handbooks and other documents as assigned.
• Receive, store, and issue supplies and equipment while maintaining inventory.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Assist with the coordination of faculty meetings and school activities.
• Maintain inventory of fixed assets, equipment, and supplies.
• Receive incoming calls, external and internal, take reliable messages, and route them to appropriate staff.
• Answer the door for staff, students, parents, and visitors ensuring all are signed in at the office.
• Submit classroom lunch counts to the cafeteria daily.
• Coordinate and Schedule Administrator’s Meetings and maintain the Administrator’s calendar.
• Schedule and arrange Professional Development for staff, inclusive of creating Purchase Orders for securing the training.
• Maintain Data Spreadsheets on a variety of topics.
• Fulfill Records Requests.
• Maintain faxes, electronic mailings, and phone calls.
• Execute written communication (parent, legal, admin, staffing, OOD schools).
• Maintain records of student technology device assignments.
• Maintain physical and computerized files, including mailing lists, student records, visitor logs, office communication, and grade reports.
• Daily interoffice and USPS postage and mailing.
• General office responsibilities.
• Coordinate and publish transportation.
• Create POs for purchasing.
• Register students ensuring all required information is collected and verified.
• Enter students into Power School.
• Set up student and teacher schedules in PowerSchool.
• Accurate verbal communication and delivery of administrative directions involving the executing of Field Trip requests received from teaching staff
• Perform other duties as directed