Executive Assistant

at  Wolseley

At Wolseley Canada, our leading-edge is the knowledge and insight found in every corner of our organization. Here, you’ll build strong relationships and support critical industries that touch the lives of Canadians. Every day, we show up with intention and pride; in ourselves, our associates, and our customers. You’ll have a solid foundation to try new things, uncover new possibilities, challenge yourself, and grow your career. Does this sound like somewhere you’d like to be?
Wolseley Canada is the leading wholesale distributor of plumbing, HVAC/R, waterworks and industrial products in the country and working here means, a network of possibilities, a place you are valued and a higher standard.
Join the Pros!
The Executive Assistant is responsible for providing advanced administrative and project management support, requiring a high degree of professionalism and initiative.

What’s in it for you?

• Full health care benefits starting day one.
• Career development and training opportunities
• Comprehensive benefits with premiums fully paid for by the company for the “Core” package.
• Life insurance, disability and wellness programs
• Retirement savings programs including RRSP and DC pension with up to 5.25% employer contribution
• Paid vacation and sick time and day off on your birthday!
• Bonus programs that include annual performance and profit sharing
• Employee discounts on top brands of plumbing and HVAC/R products
• Education reimbursement for employees
• Employee referral program
• Safety shoe reimbursement

What you will do

• Provide administrative assistance to assigned VPs, including, but not limited to: managing schedules and setting up meetings &/or conference calls, preparing correspondence, reports and presentations making all necessary travel arrangements and preparing expense reports
• Support leadership teams with scheduling key calendar events as required.
• Receive and read incoming correspondence and information. Summarize and prioritize correspondence.
• Screen items to be handled personally and forward remainder with necessary background materials
• Prepare materials for meetings, conferences, speaking engagements and special projects, including PowerPoint presentations.
• Attend & facilitate meetings and document discussions and actions (taking minutes) to track decisions and follow up items.
• Assist in the planning, coordination and execution of events for internal and external meetings and conferences/seminars (determine event requirements, obtain quotes, catering arrangements, provide a recommendation, schedule, attend the event for record keeping, distribute survey for feedback and analyze results for future event planning).
• Providing support for special projects as assigned.

What you will bring:

• Post Secondary education in Business Administration or related field plus a minimum of five (5) years work experience in a similar role, or the equivalent combination of education and experience;
• Excellent computer skills, including Microsoft Word, PowerPoint, and Excel: must be able to craft templates and ppt presentations, importing, up-loading and organizing data/information from several resource streams.
• Excellent Interpersonal and strong communication skills, both oral and written;
• Effective analytical and problem-solving skills;
• Must be able to interact and communicate effectively with individuals at all levels of the organization;
• Highly organized in prioritizing work, multi-tasking, and consistently meeting deadlines within a fast-paced work environment;
• Extreme attention to detail;
• Ability to handle confidential information;
• Strong initiative and business logic skills;
• Must be a self-starter with the ability to work in a collaborative team-based environment

Each resume submitted gets individually reviewed by our team and retained for 24 months if other new and exciting opportunities arise that match your skills and qualifications.
Please note: This position requires the result of a satisfactory criminal record check. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position

• Provide administrative assistance to assigned VPs, including, but not limited to: managing schedules and setting up meetings &/or conference calls, preparing correspondence, reports and presentations making all necessary travel arrangements and preparing expense reports
• Support leadership teams with scheduling key calendar events as required.
• Receive and read incoming correspondence and information. Summarize and prioritize correspondence.
• Screen items to be handled personally and forward remainder with necessary background materials
• Prepare materials for meetings, conferences, speaking engagements and special projects, including PowerPoint presentations.
• Attend & facilitate meetings and document discussions and actions (taking minutes) to track decisions and follow up items.
• Assist in the planning, coordination and execution of events for internal and external meetings and conferences/seminars (determine event requirements, obtain quotes, catering arrangements, provide a recommendation, schedule, attend the event for record keeping, distribute survey for feedback and analyze results for future event planning).
• Providing support for special projects as assigned