Executive Assistant, Workplace Health and Safety, WHS Global Medical and He at Amazon SZ South 3 GmbH

Bellevue, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Jan, 26

Salary

142800.0

Posted On

02 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Event Planning, Communication, Attention to Detail, Process Improvement, Team Collaboration

Industry

Software Development

Description

The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Workplace Health and Safety team in Bellevue, Washington. This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group. Key job responsibilities Manage complex calendar and scheduling to support teams in multiple locations Manage domestic and international travel Manage expense report coordination and submission Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events) Ensure the timely completion of critical tasks and follow up on pending matters as a liaison for direct reports. Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization Help to develop & maintain new mechanisms within the team As designated by supported executive, assist in unique project opportunities. A day in the life As an Executive Assistant for WHS, you will be working closely with the WHS Global Medical Director to handle complex scheduling with leaders within and outside the organization. Short-term and long-term initiatives that impact the success of the team will also be inclusive of day-to-day activities. Essential to this role is the ability to communicate effectively with leadership, stakeholders and executive assistants. Strong attention to detail will enable success together with the executive you support. Amazon offers a full range of benefits that support you and eligible family members, including domestic partners and their children. Benefits can vary by location, the number of regularly scheduled hours you work, length of employment, and job status such as seasonal or temporary employment. The benefits that generally apply to regular, full-time employees include: 1. Medical, Dental, and Vision Coverage 2. Maternity and Parental Leave Options 3. Paid Time Off (PTO) 4. 401(k) Plan If you are not sure that every qualification on the list above describes you exactly, we'd still love to hear from you! At Amazon, we value people with unique backgrounds, experiences, and skillsets. If you’re passionate about this role and want to make an impact on a global scale, please apply! About the team The Global Medical & Health team is dedicated to driving excellence in occupational health and employee well-being across our global organization. We collaborate across regions to design, implement, and oversee innovative health programs that support the diverse needs of our workforce while aligning with regulatory standards. Our mission is to foster a safe, healthy, and resilient work environment by integrating evidence-based practices, leveraging data-driven insights, and championing holistic health strategies. Joining our team means contributing to a global vision of unifying and advancing occupational health initiatives that make a measurable positive impact on employees’ health worldwide. Basic Qualifications: - 5+ years of senior level leadership support, or 3+ years of Amazon experience - Experience with Microsoft Office products and applications - Bachelor's degree - High school or equivalent diploma Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations [https://amazon.jobs/content/en/how-we-hire/accommodations] for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits [https://www.aboutamazon.com/workplace/employee-benefits]. This position will remain posted until filled. Applicants should apply via our internal or external career site.

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Responsibilities

The Executive Assistant will manage complex calendars, coordinate travel, and organize team activities. They will also act as a liaison for direct reports and ensure timely completion of critical tasks.