Executive Assistant at WSP

Montreal, Quebec, Canada -

Full Time

Start Date

Immediate

Expiry Date

24 Aug, 26

Salary

112800.0

Posted On

26 May, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Bilingualism (English/French), Microsoft Outlook, Microsoft Teams, Microsoft PowerPoint, SharePoint, ERP Systems, Strategic Planning, Financial Follow-up, Document Translation, Stakeholder Management, Confidentiality, Organizational Skills, Event Coordination, ESG Reporting

Industry

Professional Services

Description

What if you could redefine what’s possible? With us, you can. You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP. -------------------------------------------------------------------------------- The Opportunity As an Executive Assistant, you will provide high-level strategic and administrative support to the Global Head of Ethics, ESG and Compliance, as well as to the Global Director, Earth & Environment, while contributing to the smooth operation and impact of WSP’s global programs. This position is based at our head office at 1600 René-Lévesque West Boulevard and requires an on-site presence of four days per week. Where Your Ideas Matter – If you're ready to take your career to the next level, this role offers the chance to work on projects that push boundaries and impact communities worldwide. Be part of a team that values your ideas, expertise, and growth. -------------------------------------------------------------------------------- Your Impact * Effectively support two global executives by proactively managing their calendars, emails, travel, expenses, and timesheets. * Coordinate strategic and operational meetings (teams, committees, boards), including invitations, logistics, attendance tracking, recordings, and distribution of deliverables. * Maintain a centralized Outlook/Teams calendar of key events (Board reporting, GLT meetings, ESG and Ethics committees). * Support the preparation, review, and updating of executive documents and presentations. * Play a central role in coordinating the annual sustainability report, CNTP, and other ESG disclosures, including the French version. * Support the review, translation, and publication of policies, guidelines, and communications related to ethics and sustainability programs. * Ensure the publication and updating of content on internal platforms (Canopy, SharePoint, Teams) and external channels. * Contribute to operational efficiency by managing vendors, purchase orders, invoicing, and financial follow-ups. -------------------------------------------------------------------------------- The skills that set you apart * Over 10 years of professional experience within a large organization, including at least 5 years as an Executive or Senior Assistant. * Excellent written and verbal communication skills in both French and English, within an international context. * Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, and the Office suite; knowledge of SharePoint and an ERP system is an asset. * Proven ability to manage multiple priorities, tight deadlines, and diverse stakeholders. * Strong organizational and planning skills, with a high degree of autonomy in a growing environment. * High level of professional judgment and absolute discretion in handling sensitive and confidential information. * Bilingualism (English-French) because the individual will frequently be involved with the review and translation of documents. -------------------------------------------------------------------------------- Why choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home. * Proudly Canadian – we are a Top 100 Employer in Canada for 2026 * A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach. * Limitless opportunities start here. Whether it’s across the country or around the globe, we’ll help you tailor your role to match your ambition—because your growth drives ours. * Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. #WeAreWSP -------------------------------------------------------------------------------- Compensation AB, BC, NT, NU, SK & YT : 85 100 $ – 112 800 $ MB & ON : 77 700 $ – 107 000 $ NB, NL, NS, PE & QC : 76 900 $ – 102 100 $ Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes. -------------------------------------------------------------------------------- Make Your Mark with WSP If you're driven by purpose and impact, we’d love to hear from you. Apply now and take the first step toward a rewarding career with us. #LI-Hybrid At WSP, we exist to shape communities to advance humanity. It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers. As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact. At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose. Join us. Please Note: Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here [https://www.wsp.com/en-ca/corporate/ca/health-safety]. Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. Full details here [https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies].

Responsibilities

Provide high-level strategic and administrative support to the Global Head of Ethics, ESG and Compliance and the Global Director of Earth & Environment. Manage executive calendars, coordinate global meetings, and assist in the production of annual sustainability reports and ESG disclosures.