Executive Assistant X 2 at DCCEEW NSW

, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

125720.0

Posted On

18 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Diary Management, Stakeholder Liaison, Briefing Preparation, Correspondence Handling, Administrative Coordination, Time Management, Confidentiality, Triage, Organization Skills, Written Communication, Verbal Communication

Industry

Government Administration

Description

Together we shape thriving communities, public spaces, places and economies. * As part of establishing the Development Coordination Authority (DCA), we invite at grade 7/8 ongoing employees, or temporary employees who have been comparatively assessed as Clerk Grade 7/8 to submit an expression of interest * Shape community: help deliver thriving places and economies. * 2 x ongoing full-time opportunities * Office location based in Parramatta with flexible working supported * Clerk Grade 7/8, salary ranges from $113,574 to $125,720 + super The Development Coordination Authority (DCA) has been established to strengthen how NSW Government agencies work together within the development assessment system. Acting as a central coordination point for agency advice, the Authority will streamline referral processes, resolve issues earlier and deliver clearer, more consistent input to consent authorities—supporting faster, better-informed planning outcomes across NSW. Joining the DCA presents a unique opportunity to help shape and embed a new operating model for planning coordination, contributing directly to system reform and the delivery of housing, infrastructure and sustainable communities across the State. The roles These roles will keep the Executive Director’s office running smoothly. From managing a fast moving diary and handling sensitive correspondence, to coordinating briefings, meetings and papers. Your work makes it easier for senior leaders to focus on decisions that matter. You’ll be a trusted first point of contact, using judgement, discretion and strong organisation skills to triage issues and keep work moving. At the same time, you’ll juggle competing priorities, tight deadlines and unexpected changes without missing a beat. You’ll balance multiple tasks, manage confidential information with care, and stay one step ahead by spotting emerging issues, improving office systems and providing consistently high‑quality executive support in a busy, complex environment. For more information read the full Role Description: Download File [https://static.pageuppeople.com/static/people/icons/icon_file_small.gif] Executive Assistant [https://secure.dc2.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMta-ADc6PPfyN1QgCLJSeaTNlMEC9FfLyuyoyzTL7lgq3YVt37FhyO7A-S88Zl4CYVr6WPQd7O-G_IQZm9iTLE8nWkvZ86E2WIQUmwJMHovrlD8daXPaLHxvA3FwzH2bmevKFMg3hcB0AGjVzPciYOJA%7e%7e] What you will bring to the role * Excellent communication skills, both verbal and written, to confidently liaise with senior executives, stakeholders and committees, and prepare high‑quality briefings and correspondence. * High level administrative skills with the ability to prioritise tasks and competing demands, managing a busy diary, tight deadlines and multiple workstreams with discretion. * Maintains meticulous attention to detail amidst high‑volume workloads, ensuring accuracy, confidentiality and consistency across documentation, systems and correspondence. * Demonstrated flexibility and adaptability to thrive in a fast‑paced and dynamic work environment, responding smoothly to changing priorities and unexpected demands. What is an essential requirement: * Thorough knowledge of the machinery of Government, at a Federal, State and local level, and experience in dealing with politically sensitive and confidential industry and business issues. * High level of organisational, administrative and co-ordination skills including ability to plan and prioritise work with minimal supervision and deal with confidential and sensitive issues. Eligibility –Eligible employees are required to be at-grade or at an equivalent level; and either ongoing public service employees or fixed term employees who have been comparatively assessed at-grade. About us The Department of Planning, Housing and Infrastructure [https://www.nsw.gov.au/departments-and-agencies/department-of-planning-housing-and-infrastructure] (DPHI) improves the liveability and prosperity of NSW. To achieve this, we: create vibrant, productive spaces and precincts; manage lands, assets and property effectively and deliver affordable and diverse housing. We strive to be a high-performing, world-class public service organisation that celebrates and reflects the full diversity of the community we serve and builds the cultural capability of our department to improve outcomes with and for Aboriginal people, communities and entities. We are an inclusive and accessible workplace, where your individual contributions are valued, and where everyone is encouraged to feel a sense of connection and belonging. DPHI supports various employee affinity groups, practices flexible working, offers job share and workplace adjustments. Join us If excited by the information above, we look forward to receiving your application, including a copy of your resume and cover letter expressing your interest and suitability for the role. Applications close at 11:55pm Sunday 24 May 2026. Should you require further information about the role please contact Majella David, Manager Engagement & Operations Planning, majella.david@dpie.nsw.gov.au To enhance your account security, PageUp is introducing two-factor authentication (2FA). You can follow the step by step guide here [https://knowledgeportal.pageuppeople.com/hc/en-gb/articles/49187061076249-Applicants-Enabling-two-factor-authentication-2FA]. If you experience any issues please reach out on (02) 63637676 - HR Support, option 2, DPHI People Advisory, option 1. A talent pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months. Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident, or hold a valid Australian working Visa for the duration of the appointment. We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments [https://iworkfor.nsw.gov.au/adjustments-for-individual-needs] that may be needed during the recruitment process, ensuring that you have every opportunity to showcase your talent, skills, and potential. Contact the Talent Team via talent.acquisition@dpie.nsw.gov.au [talent.acquisition@dpie.nsw.gov.au] or (02) 63637676 - HR Support, option 2, DPHI People Advisory, option 1 and reference 'Request an Adjustment - Job Title and Reference Number'. Check out our Aboriginal applicants guide [https://www.nsw.gov.au/sites/default/files/2024-05/dphi-working-with-us-guide-for-aboriginal-applicants.pdf] to assist with applying for the role or contact our Aboriginal Career pathways [https://nswdpie.tfaforms.net/1025] team for a yarn.

Responsibilities

Provide high-level executive support to the Executive Director by managing diaries, coordinating briefings, and handling sensitive correspondence. Act as the primary point of contact to triage issues and ensure the smooth operation of the office in a complex environment.