Executive Assistant X (Remote) at Simera

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Apr, 26

Salary

0.0

Posted On

06 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention To Detail, Communication Abilities, Strategic Thinking, Calendar Management, Meeting Coordination, Travel Arrangement, Confidentiality, Project Monitoring, Process Streamlining, Report Preparation, Presentation Preparation, Briefing Document Preparation, Internal Communication, External Communication, Time Management

Industry

Software Development

Description

An Executive Assistant (EA) provides high-level administrative support to executives, senior leaders, or company founders, ensuring their schedules, communications, and daily operations run smoothly. This role acts as a strategic partner, enabling executives to focus on decision-making and leadership responsibilities while the EA manages essential organizational and logistical tasks behind the scenes. Typical responsibilities include coordinating complex calendars with multiple time zones, organizing and prioritizing meetings, preparing agendas, and ensuring executives are fully briefed ahead of engagements. Executive Assistants also arrange travel itineraries—including flights, accommodations, and transportation—while anticipating potential issues and providing contingency plans. Beyond scheduling, EAs are often responsible for drafting and editing correspondence, preparing high-quality reports, presentations, and briefing documents, and managing internal and external communications on behalf of the executive. Handling confidential and sensitive information with discretion is critical, as is maintaining a professional demeanor when liaising with board members, clients, and other stakeholders. An effective EA also monitors project timelines, follows up on action items, and acts as a gatekeeper—managing requests for the executive’s time and attention while balancing competing priorities. They often identify opportunities to streamline processes, implement productivity tools, and enhance the efficiency of the executive office. Success in this position requires exceptional organizational skills, keen attention to detail, adaptability in fast-paced and high-pressure environments, and excellent communication abilities. The most effective Executive Assistants combine administrative expertise with strategic thinking, becoming an indispensable partner in the achievement of organizational goals. * By applying to this position, we’ll create your Simera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match.

Responsibilities

The Executive Assistant coordinates complex calendars, organizes meetings, and prepares agendas to ensure executives are well-prepared for engagements. They also manage travel itineraries and handle internal and external communications on behalf of the executive.